Information Coordinator (Fixed Term Contract)

A member of the Quality Function the Information Coordinator will assist the business with handling all forms of information and records to internal standards and processes. As technology and business practices change over time so too must the way Information is managed. To accommodate for this Oceaneering aims to centralize access to Information through its Intranet in ways that promote efficiency. The Information Coordinator will assist employees with managing the lifecycle of Information and promote continuous improvement for this process as technology allows for reliable automation.

The position is based in Aberdeen UK. Oceaneering offers a flexible hybrid work environment.

• Perform technical/administrative functions associated with ensuring the integrity of all Records and other structure Information being maintained.
• Assist in the continuous improvement maintenance and management of the Information and Record Management System.
• Records Management: Identification and indexing of Records among other Information in a manner permitting appropriate access and retrieval among authorized users.
• Track the lifecycle of Records to ensure compliance with the Records Retention Policy.
• Coordinate with Legal and IT teams to properly handle and dispose of Information.
  Provide technical support to internal customers on to the Information and Record Management System .
• Plan and support the implementation of proposed changes to the Information and Record Management System to include software configuration changes.
• Propose changes to the Records Retention Policy when discrepancies arise either with respect to the types of Records being maintained or the length of time such Records are to be held.
• Liaise with Legal and Compliance to ensure efficient application of any applicable Legal Hold.
• Provide support to internal customers by responding to questions about management of all types of Information to include Controlled Documents and how to submit through review and release process.
• Additional duties as assigned.
  

REQUIRED

• High School Diploma or General Education Degree (GED); Associates or Bachelors degree preferred. May substitute experience for degree.
• Demonstrates knowledge and effective use of the principles practices and procedures of document control.
• Relative experience with Web-based data application and data management.
• Proven experience in design development and maintaining SharePoint sites lists document libraries workflows and custom applications using Power Automate and PowerApps.
• Demonstrable experience with implementing SharePoint best practices and ensuring the performance security and reliability of the environment.

• Time and schedule management required.

  DESIRED

• Experience in configuration and data management of engineering systems
• Enterprise Product Data Management and Product Lifecycle Management experience
• Microsoft Office formal courses and ANSI/EIA 649.