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HR & Business Operations Assistant
Job Location:
Monthly Salary:
Posted:
28 May 2026 (30+ days ago)
Posted:
Application Deadline:
25 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Key details
Location: Wemyss Place Edinburgh
Hours: Full Time
Hours: Full Time
About the role
Were looking for a reliable and detail-focusedHR & Business Operations Assistant to join our Operations team in Edinburgh.
Youll work closely with two HR Business Partners providing dependable support across day-to-day HR activities. From onboarding new starters to processing leavers youll play an important part in keeping our HR processes running smoothly accurately and efficiently.
Alongside this youll support the Operations Manager with broader business administration including facilities coordination health and safety processes and office-related tasks.
A key part of the role is maintaining our HR system (Personio). Youll take responsibility for keeping information up to date ensuring data accuracy staying up to date with system enhancements and identifying opportunities to improve how we use the platform helping us to work smarter and more effectively.
This role is well-suited to someone who enjoys an administrative role where attention to detail organisation and reliability are highly valued.
Youll work closely with two HR Business Partners providing dependable support across day-to-day HR activities. From onboarding new starters to processing leavers youll play an important part in keeping our HR processes running smoothly accurately and efficiently.
Alongside this youll support the Operations Manager with broader business administration including facilities coordination health and safety processes and office-related tasks.
A key part of the role is maintaining our HR system (Personio). Youll take responsibility for keeping information up to date ensuring data accuracy staying up to date with system enhancements and identifying opportunities to improve how we use the platform helping us to work smarter and more effectively.
This role is well-suited to someone who enjoys an administrative role where attention to detail organisation and reliability are highly valued.
About you
Youll thrive in this role if you:
- Are highly organised and detail-focused with a methodical approach
- Are comfortable managing multiple tasks at once keeping processes moving and deadlines on track
- Are confident with handling data and able to spot inconsistencies
- Communicate clearly and confidently building strong relationships at all levels
- Enjoy balancing routine administrative tasks with opportunities to support projects
- Are curious adaptable and interested in how AI and automation can enhance ways of working
If this sounds like you wed love to hear from youplease upload a short cover letter telling us why youd be a great fit for the role.
Key responsibilities
- Manage HR administration across the employee lifecycle including onboarding benefits and offboarding
- Accurately prepare HR documentation including contracts offer letters and contractual changes
- Coordinate recruitment activity: posting adverts arranging interviews liaising with candidates and supporting hiring managers
- Maintain and update employee records and the HR system ensuring a high level of data accuracy and integrity
- Act as HR system super user supporting colleagues with queries and identifying opportunities for improvement
- Prepare and submit accurate timely payroll changes to the payroll team each month
- Produce HR reports and support with data analysis
- Schedule and record employee training
- Assist with health and safety at work processes
- Assist with facility management tasks for all office buildings
- Support HR business and office projects as required
Key requirements
- Previous experience in an administrative role where close attention to detail is essential
- Experience in managing multiple processes and working to deadlines
- Experience working confidently with people data and systems
- Ability to handle confidential information sensitively and appropriately
- Strong proficiency in Microsoft Word Excel and PowerPoint
Competencies
- Collaboration
- Communication
- Customer Focus
- Planning and Organising
- Problem Solving and Innovation
- Positive Mindset
About us
When you join Rettie youll discover the difference you can make. Were a growing and ambitious company but at our foundations we have a family feel. We care about our people; we want them to prosper and realise their potential. We are proud that our values of Teamwork Determination Dependability and Ambition guide our actions and behaviours towards our clients and each other daily. Based on these values we aspire to cultivate and grow diverse capable teams in an environment which will help you realise your career potential.
Required Experience:
Junior IC
About Company
When you join Rettie you’ll discover the difference you can make. We're a growing and ambitious company, but at our foundations, we have a family feel. We care about our people; we want them to prosper and realise their potential. We are proud that our values of Teamwork, Determinatio ... View more
