Governance Administrator and Executive Assistant
Job Location:
Birmingham - UK
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Governance Administrator and Executive Assistant
Could you use your organisational skills to help make a lasting difference to young people facing homelessness
At St Basils every role plays a part in changing lives.
For over 50 years we have been supporting young people who are homeless or at risk of homelessness helping them find stability build confidence and move towards a positive future. Behind every young person we support is a dedicated team of colleagues working together to make that happen.
We are looking for a highly organised proactive and detail-focused Governance Administrator and Executive Assistant to join our Governance team at our Birmingham Head Office.
This is an opportunity to play a vital role in supporting the effective running of our charity. You will help ensure our Board of Trustees Committees and Executive Team have the information processes and support they need to make effective decisions and continue delivering the best possible services for young people.
You will be someone who takes pride in getting things right enjoys working with people at all levels and understands the importance of good governance confidentiality and professional administration.
Your work will directly support the systems and structures that allow St Basils to continue preventing youth homelessness and helping thousands of young people every year.
St Basils gave me somewhere safe to be when I didnt know what was going to happen next. The support helped me believe in myself again and gave me the confidence to move forward.
Young person supported by St Basils
About the role
Reporting to the Governance & Regulations Manager you will provide a high-quality governance and secretariat service to the Board of Directors/Trustees Committees and Youth Advisory Board ensuring St Basils continues to meet the requirements of the Charity Commission Regulator of Social Housing and Companies House.
You will also provide professional executive support to the Governance & Regulations Manager and Executive Team particularly the Chief Executive helping to ensure effective governance administration and decision-making processes across the organisation.
This is a varied and rewarding role where no two days are the same. You will be involved in supporting important meetings maintaining governance records coordinating key organisational activities and helping colleagues across St Basils work effectively.
What makes this role rewarding
By joining St Basils you will:
Be part of a charity with a clear purpose helping young people avoid and overcome homelessness.
Play an important role in ensuring the organisation is well-governed accountable and able to continue making a difference.
Work alongside passionate colleagues who are committed to improving young peoples futures.
Be part of a psychologically informed organisation that values learning reflection and understanding.
Key responsibilities:
Meeting Management
Support the collation and distribution of Board Committee and Senior Leadership Team (SLT) meeting papers within agreed timescales.
Assist with the preparation of agendas with relevant colleagues and meeting Chairs.
Produce accurate minutes of Board Committee and SLT meetings and monitor agreed actions.
Maintain action logs and support follow-up activity.
Support with minutes and administration for other meetings including Youth Advisory Board Employee Council and Managers meetings.
Coordinate annual meeting schedules and arrange both in-person and virtual meetings.
Board Governance
Support Board appraisal processes and Board development activities.
Assist with Board recruitment induction and ongoing support.
Maintain Board skills assessments and training records.
Support Board compliance with mandatory training requirements.
Coordinate the Board Annual Away Day and Active Learning programme.
Maintain governance registers including Declarations of Interest Gifts and Hospitality.
Support the planning and administration of the Annual General Meeting.
Executive Support
Provide professional administrative support to the Executive Team particularly the Chief Executive.
Assist with diary coordination meeting arrangements and administration.
Prepare reports presentations correspondence and meeting documents.
Support internal and external meetings events and stakeholder engagement.
Handle sensitive information with professionalism confidentiality and discretion.
Other responsibilities
Support compliance with Data Protection legislation and information governance processes.
Maintain contract and governance records.
Support the Company Secretary with key governance documentation.
Maintain effective filing systems and ensure information is securely stored.
Provide support across the Governance team when required.
Youll bring
Excellent organisational skills with the ability to manage multiple priorities meet deadlines and keep things running smoothly.
Strong attention to detail and a commitment to producing accurate high-quality work.
Experience of providing administrative support ideally within a busy professional environment.
Confidence communicating with people at all levels including senior leaders Board members colleagues and external partners.
The ability to prepare clear professional documents reports presentations and meeting papers.
Experience of supporting meetings including preparing agendas taking accurate minutes and following up actions.
The ability to handle confidential and sensitive information with discretion and professionalism.
Strong IT skills including confidence using Microsoft Office applications such as Word Excel PowerPoint Outlook and Teams.
A proactive approach with the ability to identify what needs to be done and take ownership.
A commitment to equality diversity and inclusion and a desire to contribute positively to St Basils culture and values.
You dont need to have worked in homelessness or charity governance before what matters most is your ability to organise support others and use your skills to help an organisation that makes a real difference.
About St Basils
St Basils is a psychologically informed organisation committed to understanding the experiences and challenges faced by young people affected by homelessness. We invest in our people through training reflective practice and support helping colleagues develop the skills they need to make a positive difference.
Every member of staff contributes to our vital work whether directly supporting young people or helping create the strong foundations that enable our services to succeed.
St Basils is the largest organisation in the West Midlands working exclusively with young people aged 1625 who are homeless or at risk of homelessness.
Every year we support more than 4000 young people across Birmingham Sandwell Solihull Warwickshire Worcestershire Wyre Forest and Coventry.
Through our prevention accommodation and support services we help young people build the stability skills and confidence they need to move towards independent living education training and employment breaking the cycle of homelessness and creating brighter futures.
Each year more than 1000 young people are supported in our 45 accommodation schemes including some young parents and their children.
Alongside our regional services St Basils works nationally with young people and partners through our Youth Voice programme and our Positive Pathway Framework helping to influence and improve services across the country.
If you are passionate about helping young people build brighter futures and want to be part of an organisation that makes a difference every day we would love to hear from you.
St Basils is an accredited Disability Confident Leader employer committed to employing keeping and developing all our people. We want everyones recruitment journey with us to be positive and fair.
Please let us know if you need any reasonable adjustments additional support or accessibility assistance during the application process.
For informal enquiries please contact the recruitment team at quoting the relevant job reference number.
Proof of right to work in the UK will be required for all applicants in line with UK Home Office requirements before an employment offer can be confirmed.
St Basils is committed to safeguarding young people and ensuring our recruitment processes minimise potential risks. We are an official registered provider of Ofsted Supported Accommodation Services (registration number).
All successful applicants will be subject to appropriate safer recruitment checks including an enhanced DBS check full employment history checks and references covering the required period.
The Benefits
Benefit 1
Benefit 2
Benefit 3
Benefit 4
Our Values
- Innovation
We are creative and fearless in our work.
- Accountability
We take ownership of our work and lead from the front.
- Teamwork
We collaborate widely and build supportive environments.
St Basils is the largest organisation in the West Midlands working exclusively with young people aged 1625 who are homeless or at risk of homelessness. Every year we support more than 4000 young people across Birmingham Sandwell Solihull Warwickshire Worcestershire Wyre Forest and Coventry. Through our prevention accommodation and support services we help young people build the stability skills and confidence they need to move towards independent living education training and employment breaking the cycle of homelessness and creating brighter futures. Each year more than 1000 young people are supported in our 45 accommodation schemes including some young parents and their children. Alongside our regional services St Basils works nationally with young people and partners through our Youth Voice programme and our Positive Pathway Framework helping to influence and improve services across the country. If you are passionate about helping young people build brighter futures and want to be part of an organisation that makes a difference every day we would love to hear from you. St Basils is an accredited Disability Confident Leader employer committed to employing keeping and developing all our people. We want everyones recruitment journey with us to be positive and fair. Please let us know if you need any reasonable adjustments additional support or accessibility assistance during the application process. For informal enquiries please contact the recruitment team at quoting the relevant job reference number. Proof of right to work in the UK will be required for all applicants in line with UK Home Office requirements before an employment offer can be confirmed. St Basils is committed to safeguarding young people and ensuring our recruitment processes minimise potential risks. We are an official registered provider of Ofsted Supported Accommodation Services (registration number). All successful applicants will be subject to appropriate safer recruitment checks including an enhanced DBS check full employment history checks and references covering the required period.
Benefits
BHSF Connect App
Blue Light Card
EAP - Employee Assistance Program
City Save Credit Union
Documents
Required Experience:
IC
