Executive Assistant Team Assistant

The salary is 30000 per year with 8% Annual Bonus we also require you to come into the office x3 times a week in Euston London

Bauer Media Outdoor is one of the leading Out of Home media owners with more than 33000 advertising sites in our portfolio. Our talented team of over 600 people work in 14 locations across the country creating and delivering some of the most memorable advertising campaigns in the UK.

At Bauer Media we are committed to Creating the Future of Media. Were at the forefront of the change in our industry making innovative use of technology and realising the potential of Out of Home media.

About the role...

We are currently seeking a proactive and organised Team this role you will provide essential support to our EA team collaborating closely with Board EAs Executive board members and various specialist departments such as: Commercial Portfolio Finance HR and Facilities. Additionally you will engage with external clients and suppliers ensuring seamless coordination of administrative tasks.

What you will be doing...

• Assisting the Board EAs as required and supporting the wider admin team
• Assisting with the set-up of meetings booking rooms providing refreshments collating relevant agenda/paperwork greeting external guests.
• Assisting with hospitality and special events; including company and industry events e.g. internal initiatives Board meetings client dinners conferences and awards ceremonies.
• Booking travel hotels restaurants and related hospitality administration.
• Organising researching and booking venues for events.
• Organising Staff & Client Gifting.
• Completing Directors monthly expenses on Concur.
• Coordinating payments and making sure invoices are paid on time.
• Raising and monitoring purchase order requests on D365 and acquiring the relevant authorisations.
• Administration of new supplier and compliance forms.
• Communicating with relevant teams to ensure necessary information is shared.
• Keeping data systems up to date as required.
• Supporting UK People Team with diary management of team meetings events & travel
• Back up for People (HR) administration - this can include but not limited to new contracts offer letters employment changes system data input (personal details starters leavers and benefits)

What were looking for

• Experience in a Team Assistant or administration role
• Excellent time management skills with the ability to prioritise and plan effectively
• Ability to remain calm and work well under pressure in a fast-paced environment
• Reliable confident with assertive personality & the team player spirit
• Have a can-do attitude and get stuck into anything that comes your way
• Proficiency in Microsoft Office including; Outlook Word Excel and PowerPoint

Whats in it for you

• Salary of 30000 per annum plus 8% Annual Bonus
• Flexible working (3 days in the office Tuesday to Thursday working from home Monday and Friday) and a hybrid setup that gives the freedom to have your work -life balance
• Enjoy 25 paid holidays including those well need bank holidays!
• Company Pension Scheme Contribution of up to 8%
• Stay healthy with our Healthcare Cash Plan
• Life Insurance and group income protection scheme
• Cycle to Work Scheme Enjoy travel/season ticket loans and exclusive discounts with hundreds of retailers
• Make a difference with our charity volunteer days. It feels great to give back!

At Bauer Media Outdoor we are committed to treating everyone with fairness and respect regardless of their race gender age ethnicity background sexual orientation disability or any other differences. We work hard to foster an inclusive environment a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If youre interested in joining us to shape the future of out-of-home media wed love to hear from you.

If you need this job description in another format or need any adjustments for your application/interview process please let us know at

Required Experience:

IC