Executive Assistant

Position Summary:

Youre a highly organized resourceful Executive Assistant who operates at the top of the professionthe kind of hire who raises the this role youll provide dedicated support to C-suite members and help drive operational excellence across the organization serving as a strategic partner and trusted advisor to senior leadership. You anticipate needs before they arise act with discretion and take real pride in enabling executives to perform at their highest level.

Reporting to the Head of Executive Operations youll manage complex and often competing calendars for C-suite members coordinate travel organize meetings and events and help ensure day-to-day operations run smoothly. Youll interact with investors customers and other senior internal and external stakeholders; exercise sound judgment and discretion when handling highly sensitive and confidential information; and serve as a key connective point across a fast-paced growing organization. You bring a polished adaptable presence and a proven track record of managing complex executive relationships at the highest level shifting seamlessly between competing priorities.

Core Responsibilities:

• Own and proactively manage complex frequently shifting calendars for C-suite members across multiple stakeholders time zones and competing priorities.
• Independently triage and resolve scheduling conflicts exercising judgment on what warrants executive attention versus what can be delegated or declined.
• Coordinate internal and external meetings end-to-end including logistics agendas pre-reads briefing materials and follow-up actions.
• Prepare and often draft presentations reports and other executive-level business communications.
• Arrange complex domestic and international travel including multi-leg itineraries accommodations and transportation anticipating logistical needs and contingencies.
• Track and process expense reports invoices and reimbursement requests and help monitor departmental budgets where relevant.
• Act as a trusted right hand to C-suite leadership operating with discretion on their behalf including drafting correspondence and representing their priorities in cross-functional conversations.
• Lead and coordinate cross-functional projects and special initiatives end-to-end tracking deliverables and following up to ensure timely completion.
• Handle highly confidential and sensitive informationincluding personnel financial and strategic matterswith unwavering discretion.
• Partner closely with other Executive Assistants and develop relationships across the organization to ensure seamless coordination across the business.
• Serve as a point of escalation and problem-solver identifying issues before they surface and resolving them proactively.
• Leverage AI tools and automation to streamline scheduling task management and communication workflows contributing to Waldens living the future culture.
• Plan and execute meetings visits company events and other activities as required.

Required Qualifications:

• A track record of proven success across 5 years of hands-on experience supporting senior executives founders or C-suite leadership.
• Demonstrated ability to operate as a strategic partner and trusted advisor including operating with discretion on behalf of executives.
• Exceptional organizational and time management skills with the ability to manage competing priorities across C-suite stakeholders without dropping details.
• Strong written and verbal communication skills including the ability to draft polished correspondence and materials on an executives behalf.
• Proven discretion in handling highly confidential and sensitive information (financial personnel board-level or strategic).
• Advanced proficiency with Google Workspace Microsoft Office Slack Zoom and other modern productivity tools.
• Hands-on fluency with AI tools (e.g. ChatGPT Claude AI scheduling and meeting assistants) and a track record of using them to streamline real workplus the initiative to share what you build and help teammates work smarter.
• Genuine curiosity strong problem-solving instincts and a proactive no-task-too-big-or-small approachsomeone who takes initiative without waiting to be asked.
• Polished professional demeanor with a customer-service and hospitality mindset comfortable interacting with board members investors and senior external stakeholders.

Preferred Qualifications:

• Experience in a startup technology robotics engineering or fast-paced growth environment.
• Expert familiarity with expense management platforms travel booking tools and budget tracking.
• Experience supporting cross-cultural or international coordination.
• Hands-on experience configuring AI or automation tools to streamline executive support workflows.

Walden Robotics offers a competitive total compensation program including salary annual cash bonus company equity company-subsidized insurance programs 401(k) with company match flexible PTO daily lunch and other benefits. The pay ranges noted on our posts are for salary only.

Walden Robotics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age ancestry color family or medical care leave gender identity or expression genetic information marital status medical condition national origin physical or mental disability political affiliation protected veteran status race religion sex (including pregnancy) sexual orientation or any other characteristic protected by applicable laws regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process please send a request to .

Walden Robotics participates in E-Verify. If you receive an offer of employment from Walden you will need to go through the E-Verify process of digital verification of your employment authorization documents as provided on the Form I-9. Participation in E-Verify does not limit your right to work and verification will only be completed after you become an employee with Walden Robotics.