Event Manager (Experiences)

We are looking for an experienced and driven Events Manager to lead the delivery of premium guest programmes and events across our away-from-track and HQ event portfolio. You will own the full event lifecycle from concept through to on-site execution working closely with Partners internal stakeholders and suppliers to bring world-class experiences to life. 

Event Design & Delivery

• Collaborate with the wider team to develop & deliver new event concepts identifying exciting and distinctive offerings that help Williams stand apart from the competition.
• Partner with internal stakeholders to define clear objectives for each event applying creative thinking to deliver experiences that align with brand identity and Partner goals.
• Support the Senior Experiences Manager in building a robust portfolio of proven event formats that can be delivered seamlessly while continuing to identify unique personalised add-ons that elevate the guest experience.
• Act as the main point of contact for stakeholders and external parties as required by each event building strong working relationships with Partners agencies and suppliers.
• Direct and coordinate internal colleagues supporting event delivery ensuring clear roles and accountabilities through planning and on-site phases.
• Manage guest communications itineraries and real-time updates throughout each programme ensuring guests are well informed and supported at every stage.
• Attend allocated events to manage on-site delivery host guests and resolve issues calmly in a fast-paced environment.
• Conduct structured post-event reviews tracking guest and stakeholder feedback against agreed OKRs to evaluate event success and inform planning for future programmes.

Travel Logistics & Supplier Management

• Source and manage accommodation transport transfers and on-site logistics for each programme delivered across a global event calendar.
• Build and maintain a robust pool of suppliers negotiating contracts and holding them to agreed service standards
• Lead supplier teams through on-site delivery ensuring performance aligns with agreed event requirements.
• Procure bespoke dining experiences event venues and custom gifting in line with Partner briefs.

Budget & Administration

• Own programme budgets end-to-end ensuring accurate tracking financial efficiency and compliance with Williams processes.
• Maintain clear event documentation including timelines operational plans contracts and evaluation summaries.
• Oversee event promotion invitation management and the events booking platform.

Team Leadership & Collaboration

• Line manage a direct report supporting their development through clear objective-setting regular feedback and ongoing learning and growth opportunities.
• Collaborate with the wider Hospitality & Events team to drive creative thinking across the department contributing ideas that enhance the guest experience across all programmes.
• Work with colleagues to streamline and unify processes and systems across the department identifying opportunities for greater efficiency and consistency.

Other Requirements

• Provide ad hoc support to the Concierge team as required including venue sourcing travel and logistics coordination and on-site support for guest programmes at F1 races and race weekends.

Qualifications :

• 5 years experience in events and hospitality roles.
• Proven experience in hospitality events guest management or travel and logistics management.
• Experience delivering complex high-touch guest programmes within high-end hospitality or luxury environments.
• Experience managing budgets and working within defined processes.
• Health & Safety qualification (e.g. IOSH or equivalent) beneficial but not essential.
• Second language advantageous but not essential.

Additional Information :

Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.

Remote Work :

No

Employment Type :

Full-time