Clerical Specialist (part-time, temporary position)

Job Title:

Clerical Specialist

Kent Campus - Kent OH

Salary:

$13.12

Basic Function:

Provides specialized clerical support to area by applying established policies and procedures to a variety of clerical duties; some judgment is exercised when considering several pieces of information to determine the correct course of action. Reports to designated supervisor.

Additional Basic Function if applicable:

Examples of Duties:

Duties/essential functions may include but not be limited to the following:

Prepares processes and/or maintains forms relevant to a specialized function/area based on established policies and procedures; may assist in the completion of forms; verifies accuracy and completeness of forms; may obtain missing information and/or verify accuracy of information prior to validating and processing forms.

Responds orally to questions/problems from students parents employees and others relative to area of specialization; may access information from a variety of sources; takes appropriate action to resolve problems (e.g. completes forms directs to another area etc.).

Maintains a system or subsystem of files regarding area of specialization.

Operates various office equipment (e.g. computer calculator copier etc.).

May print and mail standard response letters (i.e. form letters) to students and others concerning requests for information or processing of forms pertaining to area of specialization; occasionally may alter or modify standard letters.

May answer telephone and greet visitors.

May type brief correspondence routine forms envelopes memos etc. using a computer.

May train and direct student or temporary employees; may participate in training new employees.

Performs related duties as required.

Additional Examples of Duties if applicable:

Minimum Qualifications:

License/Certification:

Knowledge Of:

Office practices and procedures
English grammar spelling and punctuation
Standard procedures for alphanumeric filing

Skill In:

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g. to answer routine questions explain procedures)
Keyboarding (i.e. 35 net words per minute) if required by position

Ability To:

Utilize Microsoft Office Suite
Apply policies and procedures
Read write and accurately follow oral and written instructions
Proofread written information
Maintain accurate records
Classify information according to established methods
Operate various office equipment
Perform basic mathematics (e.g. add subtract multiply and divide whole numbers fractions and decimals and to calculate percentages)
Learn and utilize specific software applications
Manage time effectively and set priorities

Preferred Qualifications if applicable:

Assessments:

Asterisk (*) indicates knowledge skills abilities which require assessments

Working Conditions / Physical Requirements:

Working Schedule:

Monday through Friday 1:00 p.m. to 5:00 p.m.; however schedule may vary to meet department needs. This is a part-time position working 20 hours per week for 4 months or less.

Additional Information:

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

For official job descriptions visit State University is a Smoke-Free Tobacco-Free University effective July 1 2017. Smoking and tobacco use are not permitted on any of Kent States campuses or other locations and properties that are owned operated or leased by Kent State both domestic and international. For additional details visit intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties job hours and responsibilities.