Attendance & Admissions Officer – Secondary School – Derby

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Secondary School in Derby serving pupils aged 1118 within a supportive and inclusive environment.

The school is committed to high standards of attendance pupil engagement and personal development. Its pastoral and administrative teams work closely together to identify attendance concerns early communicate effectively with families and ensure that pupil records remain accurate.

The school is seeking an organised and confident Attendance & Admissions Officer to join its administration and pastoral structure.

The successful candidate will have responsibility for both attendance monitoring and admissions administration.

Key responsibilities will include:

• Monitoring daily pupil attendance.

• Identifying unexplained absences.

• Following up absence with parents and carers.

• Monitoring lateness and attendance patterns.

• Maintaining accurate attendance records.

• Producing attendance reports.

• Supporting attendance interventions.

• Working closely with Heads of Year and pastoral leaders.

• Arranging attendance meetings.

• Recording discussions and agreed actions.

• Communicating attendance expectations to families.

• Supporting pupils with attendance concerns.

• Maintaining admissions records.

• Processing new pupil information.

• Supporting pupil registration.

• Preparing admissions documentation.

• Communicating with prospective and existing families.

• Supporting transition arrangements.

• Ensuring pupil information is accurate and up to date.

• Maintaining confidential records.

The successful candidate will play an important role in identifying pupils whose attendance requires further attention.

You will monitor daily information investigate unexplained absences and communicate with parents and carers where appropriate.

The role requires persistence professionalism and sensitivity. Some families may require additional support so the successful candidate must be able to approach attendance conversations constructively.

Alongside attendance you will support the schools admissions processes.

This may include:

• Processing applications.

• Maintaining pupil records.

• Collecting required documentation.

• Communicating with families.

• Supporting new starter arrangements.

• Coordinating information with relevant departments.

• Updating the management information system.

• Supporting admissions meetings.

Accuracy will be essential throughout the admissions process.

The Attendance & Admissions Officer will work closely with:

• Senior leaders.

• Heads of Year.

• Pastoral teams.

• Teachers.

• Administrative colleagues.

• Parents and carers.

Information must be shared accurately and promptly so that appropriate action can be taken.

The successful candidate should have:

• Previous experience in school administration attendance admissions or pastoral support.

• Excellent communication skills.

• Strong organisational abilities.

• Excellent attention to detail.

• Good IT skills.

• Experience maintaining accurate records.

• Confidence communicating with parents.

• The ability to manage sensitive information.

• Strong time-management skills.

• A calm and professional approach.

• The ability to work independently.

• A proactive attitude.

Experience using a school MIS would be advantageous.

The role involves sensitive pupil and family information. The successful candidate must follow the schools safeguarding confidentiality and data protection procedures at all times.

This is an excellent opportunity to join a supportive Secondary School in Derby in a varied role combining attendance admissions and pupil administration.

If you have experience in attendance admissions administration or pastoral support and would like to join a Secondary School in Derby please send your CV as soon as possible.