Attendance & Admissions Officer – Secondary School – Bristol

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Secondary School in Bristol serving pupils aged 1118 and providing a broad and balanced education within a positive and inclusive environment. The school places a strong emphasis on academic progress attendance personal development and student wellbeing.

The school understands that regular attendance is fundamental to pupil achievement and works closely with students families and staff to identify barriers and provide appropriate support. Its pastoral and administrative teams work collaboratively to ensure that attendance concerns are identified early and managed consistently.

The school is now seeking a dedicated Attendance & Admissions Officer to take responsibility for important attendance and pupil administration processes.

This is a varied position combining attendance monitoring communication with families and admissions administration.

The successful candidate will be responsible for:

• Monitoring pupil attendance on a daily basis.

• Identifying unexplained absences.

• Contacting parents and carers regarding attendance concerns.

• Recording reasons for absence accurately.

• Monitoring patterns of absence and lateness.

• Producing attendance reports for pastoral leaders and senior staff.

• Supporting attendance interventions.

• Maintaining accurate attendance records.

• Working with Heads of Year and pastoral teams.

• Arranging and recording attendance meetings.

• Communicating attendance expectations clearly to families.

• Supporting pupils whose attendance is below the schools expected standard.

• Maintaining records of interventions and follow-up actions.

• Liaising with relevant external professionals when appropriate.

• Preparing attendance information for internal reviews.

• Supporting admissions administration and pupil registration.

• Maintaining accurate pupil records.

• Processing admissions documentation.

• Supporting new pupil admissions and transfers.

• Ensuring relevant information is shared with appropriate departments.

Attendance will be a major part of the role.

The successful candidate will need to monitor daily attendance carefully and identify pupils who may require additional intervention.

This will involve reviewing attendance information following up unexplained absences and communicating with families in a professional but supportive manner.

You will work closely with pastoral staff to understand individual circumstances and ensure that appropriate actions are recorded and followed up.

The role requires someone who can be persistent without being confrontational and who understands the importance of building positive relationships with families.

Alongside attendance the successful candidate will support the schools admissions processes.

Duties may include:

• Processing applications and admissions documentation.

• Maintaining accurate pupil information.

• Communicating with parents and carers.

• Coordinating information required for new starters.

• Supporting transition arrangements.

• Updating pupil records.

• Liaising with relevant departments regarding new pupils.

• Ensuring documentation is completed and stored correctly.

• Supporting admissions meetings and appointments.

• Maintaining confidentiality throughout the admissions process.

A significant part of the role will involve communication with parents and carers.

The successful candidate will need to explain school procedures clearly respond professionally to queries and handle potentially difficult conversations with patience and confidence.

You will need to understand that attendance concerns can have different causes and that effective communication is essential when working towards improved attendance.

The school is looking for someone who has:

• Previous experience in school administration attendance admissions pastoral support or a similar role.

• Excellent communication skills.

• Confidence communicating with parents and carers.

• Strong organisational skills.

• Excellent attention to detail.

• Good IT skills.

• Experience maintaining confidential records.

• The ability to analyse information and identify patterns.

• A calm and professional approach.

• The ability to manage sensitive conversations.

• Strong time-management skills.

• The ability to work independently.

• A positive and solution-focused attitude.

Experience using school information management systems would be beneficial.

The successful candidate will be expected to maintain high standards of confidentiality accuracy and professionalism.

Attendance and admissions information can be sensitive so discretion and careful record keeping are essential.

The school will also expect the successful candidate to understand the importance of safeguarding and to follow all relevant policies and procedures.

This is an excellent opportunity to join a supportive Secondary School in Bristol in a role that has a direct impact on pupil engagement and school administration.

You will work closely with pastoral leaders senior staff teachers pupils and families making this a varied position for someone who enjoys working in a busy education environment.

If you have experience in attendance admissions school administration or pastoral support and would like to join a well-established Secondary School in Bristol please send your CV as soon as possible.