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Associate Talent Coordination Specialist 3 month fixed-term contract

GWI


Job Location:

London - UK

Monthly Salary: Not provided by the employer
Posted: 29 September 2026 (3 days ago)
Application Deadline: 27 December 2026
Vacancies: 1 Vacancy

Job Summary

Weekly office requirement: Hybrid 2-3 days/week
Employment type: Full time 3-month FTC



At GWI were always looking for extraordinary people who thrive on making an extraordinary impact. Right now were looking for an Associate Talent Coordination Specialist to play a key role in our People Operations team in London. If thats you and making a difference gets you out of bed in the morning keep reading. It could be the start of something well extraordinary.

If successful at application stage youll receive an invitation to submit a one-way video interview so we can get to know you a bit better - keep an eye on spam just in case!

Sounds great what will I be doing

As our Associate Talent Coordination Specialist youll:

Sit at the centre of our hiring process coordinating candidates and interviews end-to-end while keeping every stakeholder in the loop - whatever their role or seniority. Reporting into our Senior People Workflow Specialist youll be a trusted point of contact across the business and someone whos always asking: is there a better way to do this This isnt a role for someone who just wants to run the process as-is. Well want your ideas on where AI or automation could help - if theres a smarter faster way to do something we want to hear about it and support the activation!

A few things youll be responsible for:

Coordinating recruitment activitiesacross the process - using AI and automation to keep things moving at pace without sacrificing accuracy
Ownership of your day to day tasks from managing diaries across multiple timezones and guiding both candidates and senior stakeholders through the process to posting job adverts and maybe even creating job offers.
Owning internal and external comms across the hiring process - keeping your candidates and stakeholders clearly and consistently in the loop
Building genuine relationships with Hiring Managers across every level of the business coordinating their hiring efforts while keeping them clearly informed and supported at each step
Delivering a next-level candidate experience thats fast clear and memorable for every applicant - successful or not

Its also fun; shaking things up is what working for GWI is all about. Youll need to be flexible comfortable with continuous change and working in a high-tempo environment - able to turn on a dime as priorities shift.

What do I need to bring with me

This role suits someone early in their career whos already coordinated fast-moving detail-heavy work - but you dont need TA experience specifically. Strong backgrounds in PA EA office management or general coordination are just as welcome as recruitment coordination. Heres what the team will be looking for in you:

Proven coordination or administrative experience - hands-on ATS experience such as Greenhouse is a plus. You will be abel to hit the ground running with minimal ramp-up time
Detail attentive while driven by urgency - accuracy-obsessed steady under pressure fast to react and quick to reprioritise no matter the pace. Time management is your superpower.
Strong and adaptable communication skills to keep candidates Hiring Managers and the wider team clearly and consistently in the loop
Fluency in and a genuine curiosity about AI tools and automation - youre already using this in your day to day - constantly looking for ways in which AI can help you work more efficiently and effectively
Natural problem solver - you notice when somethings not quite working and arent afraid to flag it and offer a solution
You keep a pulse on the talent market - whos hiring what candidates expect and where the competition is moving - so every conversation with candidates and Hiring Managers is grounded in whats actually happening out there not guesswork
A passion for delivering a positive memorable candidate experience - every touchpoint matters and youre a brand ambassador for GWI throughout

Equally important is attitude. We want people who think big (to make an impact) ask why (to find a better way) and show respect (to everyone at every level all the time). Those are our values and theyre a big part of what were looking for in you.

Why Join Us
A front-row seat in a fast-growing global data tech company
Real ownership from day one - this is a company built on trust not micromanagement
A supportive forward-thinking People & Culture team that values curiosity over ticking boxes
Hybrid working in our London office also epic snacks!

What We Offer

At GWI youll find meaningful work visible impact and a culture that empowers you to do your best. Our package includes:

  • Time to recharge 25 days annual leave plus office closures over the holidays.
  • Health & wellbeing Health cash plan enhanced family benefits carer days and mental health support.
  • Financial benefits Competitive salary 4% pension matching and recognition programs that celebrate success.
  • Flexibility & balance Flexitime early Friday finishes hybrid and remote options plus a work from home budget.
  • Career growth Accredited learning leadership development and global career mobility.
  • Community & impact DE&I initiatives volunteering opportunities donation matching and payroll giving.

Put all that together and GWI is the friendliest most fulfilling place any of us has ever worked.

Diversity Equity & Inclusion

Diversity is fundamental to who we areas a data company and as a workplace. Our data reflects global realities and so must our teams. We strive to build a workforce as diverse and inclusive as the insights we deliver.

As a Disability Confident employer we welcome applications from disabled candidates and are committed to making adjustments throughout the hiring processwhether thats extra time materials in advance or a different format breaks an adjusted interview format assistive tools or flexible scheduling. Were happy to discuss whatever would work best for you.

We actively encourage applications from underrepresented and marginalised communities.

At GWI youll find a place to contribute meaningfully grow professionally and belong fully.

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Required Experience:

IC


About Company

GlobalWebIndex is the consumer data your marketing needs. Our insights and analytics help you understand what your consumers want and how to target them. GlobalWebIndex features digital insight data from countries all around the world, helping you generate ideas and measure impact.

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