Administrative Assistant (FTC 6 months+)

This is a Fixed Term Contract for 6 months with a potential to extend subject to business requirements.

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the fields concepts practices and procedures.

What You Will Do:

• Operations support: Coordinate vendor attendances Surveyor allocations client documentation audits and shared mailbox enquiries.
• Finance administration: Process invoices credit notes supplier invoices proformas payment follow-up and basic account reconciliations.
• Office administration: Maintain files reports and meeting minutes; manage calls visitors IT queries training stationery PPE and shipments.
• Compliance and safety: Support audits and compliance records; maintain office HSQE requirements certifications equipment checks and safety supplies.
• Facilities and team support: Coordinate office facilities onboarding social events and provide emergency-role support as First Aider/Fire Warden/DSE Assessor.
• Cover and ad-hoc support: Provide cover for other administrative activities including manual invoicing as required.

What You Will Need:

Education and Experience

• High School diploma or equivalent
• 02 years of previous related experience

Knowledge Skills and Abilities

• Ability to develop a working knowledge of ABS Rules Guides statutory regulations and related instructions as well as the ABS Employee Safety Policy.
• Strong MS Office experience such as word processing and spreadsheet creation
• Proficient clerical skills such as file maintenance record keeping and office equipment use.
• Excellent arithmetic abilities.
• Good interpersonal professional and communications skills for use in person in writing and in telephone conversations.
• Ability to become familiar with the ABS Health Safety Quality and Environmental Management System.
• Must hold a legal right to work status in the UK.

Reporting Relationships:

Reports directly to a department Manager Supervisor or above.