QSSU-FLIP-BBC-OA-OFFICE ADMINSTRATOR.

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.

On behalf of our client Buildbase Contractors we are looking for a competent skilled and experienced Office Administrator to work in Kampala.

Position: 1

Job summary

Buildbase Contractors seeks an experienced Office Administrator to manage the day-to-day administrative and finance-support functions of the office. This role requires a highly organized individual with a solid background in finance and administration who can keep office operations running smoothly.

KEY RESPONSIBILITIES

Oversee general office administration correspondence and records management.

Support finance functions including invoicing petty cash management and expense tracking.

Maintain accurate filing systems for contracts procurement and staff records.

Coordinate schedules meetings and communication between departments and site teams.

Liaise with suppliers and vendors on orders payments and follow-ups.

Prepare basic administrative and financial reports for management.

Ensure office supplies equipment and facilities are well maintained.

Process staff imprest/advance requests and follow up on retirements and reconciliations.

Track and file payment vouchers receipts and supporting documents for audit readiness.

Support payroll administration by compiling attendance leave and timesheet records.

Manage incoming and outgoing mail deliveries and visitor/front-desk coordination.

Assist with procurement processes including obtaining quotations and tracking purchase orders.

Maintain the staff and asset registers updating records as changes occur.

Support preparation for audits inspections and statutory compliance submissions.

Organise travel accommodation and logistics for staff and site visits as needed.

Coordinate with the site team to ensure proper execution of project activities.

Supervise office staff and ensure they deliver to the companys expectations.

Handle procurement of office and project-related items.

Support the preparation of bidding documents and ensure they are well compiled and submitted on time.

REQUIRED QUALIFICATIONS

Diploma or Degree in Business Administration Finance & Accounting or a related field.

Minimum of 5 years relevant experience in an office administration and/or finance & administration (F&A) role.

Proficiency in MS Office (Word Excel) and standard office/accounting software.

Strong organizational record-keeping and multitasking abilities.

Good written and verbal communication skills.

High level of integrity and attention to detail when handling finance-related tasks.

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy QSSU-FLIP-BBC-OA-OFFICE ADMINSTRATOR.

Note:
The deadline for applications is not later than 05:00 PM Friday 14^th August2026

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.