Administrative Assistant (SY-ARLD)

Introduction

As an Administrative Assistant in the Accelerator Systems Department (SY) you will support the effective planning and administration of one of CERNs largest technical departments. Working closely with the Departmental Planning Officer Administration Officer and colleagues across CERN you will coordinate key administrative and resource management activities. 

Functions

• Coordinate departmental administrative activities ensuring efficient service delivery and compliance with CERNs rules and procedures.
• Support workforce planning and personnel administration across the employee lifecycle including contracts arrivals departures travel and related processes.
• Maintain accurate planning personnel and budget information to support effective resource management and informed decision-making.
• Prepare reports analyses and management information ensuring the quality and integrity of administrative data.
• Manage departmental documentation and information systems maintaining accurate records and planning tools.
• Provide proactive confidential administrative support to managers and colleagues building effective relationships across CERN.
• Contribute to the continuous improvement of administrative processes and support service continuity across the administrative team.

Qualifications :

Higher administrative diploma or equivalent relevant experience in the field of Administration or a related field.

Experience:

• Proven experience of administrative work in a team preferably in an international environment.
• Experience supporting planning budgeting or resource management activities. 

Technical competencies:

• Personnel and material resources planning.
• Knowledge of administrative rules and procedures.
• Use of office software packages including advanced Excel.
• Secretarial work.

Behavioural competencies:

• Demonstrating Accountability: working conscientiously and reliably; delivering on promises.
• Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
• Working in Teams: building and maintaining constructive and effective work relationships.
• Managing Self: working well autonomously; taking on activities and tasks without prompting.
• Communicating Effectively: providing others with timely information.

Language skills:

Spoken and written English or French with a commitment to learn the other language.

Additional Information :

Eligibility and closing date:

Diversity has been an integral part of CERNs mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible and applications should normally reach us no later than 31.08.2026 at 23:59 CEST.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Hybrid

Job grade: 3-4

Job reference: SY-ARLD

Field of work: Support Services (Finance HR Legal Procurement)

Benchmark Job Title: Process/Services Assistant

Global Benefits

• A competitive salary (tax free) increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERNs comprehensive health insurance scheme (for yourself your spouse and children) and membership of the CERN Pension Fund.
• Family child and infant monthly allowances depending on your individual circumstances.
• A relocation package (installation grant removal travel expenses) depending on your individual circumstances.
• Possibility to extend your contract up to 8 years eligibility for indefinite contract tenure.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN the European Organization for Nuclear Research we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering technical scientific and administrative fields. Together we foster an environment where innovation and collaboration thrive.

Every day we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation and it remains central to our mission and continued success.

If you are ready to be part of a dynamic inclusive community pushing the boundaries of knowledge CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us here:

Remote Work :

No

Employment Type :

Contract