Program Administration Officer

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land sea and waters of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View ourvision towards reconciliation.

• Support CSIROs Analytics and Decision Sciences Program within the Technology Research Unit
• Bring your strong organisational skills attention to detail and program coordination experience
• Term role until 24 December 2026 with flexible working options available

About CSIRO

As Australias national science agency CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone just like you joined us and took on the challenge. Visit for more information.

The opportunity

As the Program Administration Officer you will provide high-quality administrative operational and project support to enable the effective delivery of CSIROs research programs. You will contribute to the smooth functioning of the Analytics and Decision Sciences Program within the Technology Research Unit by supporting project execution financial processes stakeholder coordination and compliance within CSIROs governance will play a critical enabling role in delivering science and innovation aligned with CSIROs strategic priorities and impact pathways.

Your high-level duties will include:

• Administrative and Operational Support including providing professional administrative support to research leaders and teams including coordinating meetings workshops travel and field logistics.
• Prepare agendas minutes briefings and follow-up actions and maintain accurate records in corporate systems (e.g. Objective SAP CRM tools).
• Project and Program Coordination Support.
• Support the Program leadership and project leads in the establishment and administration of research projects including tracking milestones deliverables and reporting requirements and assisting with the preparation and maintenance of project documentation (e.g. proposals reports reviews).
• Financial and Procurement Management:Undertake financial and procurement tasks including raising purchase orders processing invoices and managing expense claims in SAP. Support budget tracking cost allocation financial reporting and ensure compliance with procurement policies and audit requirements.
• Governance Compliance and Data Management:Ensure adherence to CSIRO policies procedures and legislative requirements. Maintain documentation for audits contracts safety and ethics support risk management processes and manage accurate data and reporting to meet organisational and external requirements.
• Stakeholder Engagement People Support Event coordination and Continuous Improvement:Act as a coordination point between research staff corporate services and external partners. Support onboarding recruitment training and team coordination. Organise events and engagement activities while identifying opportunities to improve administrative processes systems and workflows.

Role particulars

• Location and office arrangements:Clayton Melbourne preferred. Other capital cities and CSIRO sites considered. Hybrid/flexible working available.
• Salary: AU$76k AU$96k per annum (pro rata for part-time) plus 15.4% superannuation
• Tenure & work schedule: Term until 24 December 2026 full time. Part-time may be considered. (We will explore options for part-time job-share and flexible work arrangements based on the needs of the role and individual circumstances)
• Reference: 103854

As the successful candidate you will bring:

• Demonstrated experience in an administrative support role.
• Strong organisational skills and ability to manage competing priorities.
• High attention to detail and accuracy particularly in financial and project tracking.
• Experience with financial processes and enterprise systems (e.g. SAP or similar).
• Excellent written and verbal communication skills.
• Proven ability to work collaboratively across multidisciplinary teams.

• Experience within a research scientific or government organisation and/or experience supporting multi-partner programs or portfolios is desirable.

For full details about this role and other criteria please review the Position Description.

Not sure if you meet all the criteria

While it is CSIRO policy that the successful candidate must meet all the essential criteria there are many ways to demonstrate this. Dont let the list discourage you. If you are unsure about applying please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please let us know via email how we can support you.

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO offering a range of options for how when and where you can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements benefits and career development opportunities. To find out more visit Careers at CSIRO.

Inclusion and belonging

Solving Australias greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages abilities cultures faiths levels of education genders sexualities diversity of thought and much more. We focus on hiring people who share our values of People First Further Together Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA inclusion and a Science in Australia Gender Equity Bronze Award.

Eligibility

Applications are open to Australian / New Zealand citizens and Australian Permanent residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character clearance requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

How to apply

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close

16th August 2026 11:59pm AEST if not filled prior. We encourage you to apply quickly as we will be screening applications as they come in with the intent to fill the role as quickly as possible. We may close the advert early if we find a suitable candidate.