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Management Assistant
Job Location:
Job Location:
Alcobendas - Spain
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
30 May 2026 (30+ days ago)
Posted:
Application Deadline:
27 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
We are looking for a highly organized proactive and service-oriented Management Assistant to support senior leaders within our NPE Division. Acting as a trusted partner you will ensure smooth day-to-day operations enable an effective leadership environment and contribute to strong collaboration across a global organization.
This role goes beyond traditional administrative supportyou will play a key part in driving operational efficiency facilitating coordination across teams and geographies and supporting continuous improvement through digital and innovative ways of working.
This role goes beyond traditional administrative supportyou will play a key part in driving operational efficiency facilitating coordination across teams and geographies and supporting continuous improvement through digital and innovative ways of working.
Responsibilities / Tasks
Executive & Administrative Support
- Provide proactive administrative and organizational support to senior leaders
- Manage complex calendars across different time zones ensuring effective prioritization of meetings and business activities
- Handle sensitive business and people-related information with the highest level of discretion and confidentiality
- Support follow-up on action items deadlines and key initiatives
Travel & Expense Coordination
- Organize international and domestic travel including flights accommodation visas and logistics
- Manage travel expenses purchase orders and invoice follow-up in line with company policies
Meetings Events & Communication
- Coordinate leadership meetings workshops town halls and team events
- Prepare high-quality presentations reports and meeting materials
- Support internal communication activities including announcements newsletters and leadership updates
Stakeholder & Organizational Coordination
- Act as a central coordination point across functions countries and leadership teams within the NPE organization
- Collaborate with HR Finance Procurement IT and Communications teams
- Maintain organizational charts distribution lists and team information
- Coordinate onsite meetings and leadership visits including logistics and agenda preparation
Operational Excellence & Continuous Improvement
- Identify opportunities to simplify administrative processes and improve efficiency
- Support the adoption of digital tools and AI-based solutions
- Contribute to modern professional communication and collaboration standards
Your Profile / Qualifications
Experience & Education
- Bachelors degree in Business Administration Management Assistance or a related field (preferred)
- 35 years of experience in a similar management or executive assistant role
- Experience supporting senior leadership in an international or matrix environment
Skills & Competencies
- Strong organizational and multitasking skills with high attention to detail
- Excellent communication and interpersonal abilities
- High level of professionalism discretion and reliability
- Proactive solution-oriented mindset with the ability to work independently
Technical Skills
- Advanced proficiency in Microsoft Office (Outlook PowerPoint Excel Teams; Power BI is a plus)
- Digital mindset with interest in process optimization and AI tools
Languages
- Fluent English and Spanish required
- Additional languages are a plus
We offer:
- Attractive compensation package aligned with experience & responsibilities
- Private health insurance plan
- Employee Assistance Program
- Flexible working hours and a hybrid working model (up to two days per week remote)
- 23 days of vacation per year
- Great work environment as part of a collaborative team
- Continuous internal training and career development opportunities both nationally and internationally
- The opportunity to join a company recognized as a Top Employer 2026
Did we spark your interest
Then please click apply above to access our guided application process.
Required Experience:
Junior IC
About Company
GEA makes an important contribution to a sustainable future with its solutions and services, particularly in the food, beverage and pharmaceutical sectors.
