Finance and Operations Manager

Forvis Mazars Group SC is an independent member of Forvis Mazars Global a leading global professional services network. Operating as an internationally integrated partnership in over 100 countries and territories we specialise in audit tax and advisory services.

As part of Forvis Mazars strategic move to create a centralized service to serve clients across Europe we have created Global Compliance & Reporting service with teams processes and technology that allows multinational groups to meet all its accounting tax payroll and legal obligations and commitments both locally and internationally while having accurate information centralized and delivered from our Center of Excellence (CoE).

Role purpose

The Operations & Finance Manager role is a full-time position that keeps the Delivery Platform in Spain running smoothly day to day ensuring that operations administration suppliers facilities and supporting processes are well-organised efficient and aligned with Group standards and local requirements. Alongside this the role carries a defined finance remit supporting accurate and timely financial processing records and reporting for the Platform.

The role is predominantly operational with operations forming the majority of the workload complemented by a meaningful finance component. This blend gives the post-holder broad exposure to the running of the Delivery Platform while keeping it financially well-controlled. The balance between operations and finance may evolve over time according to the needs of the Platform and the capabilities of the post-holder.

The role reports locally to the Delivery Platform Leader with a functional reporting line into the relevant Group functions for Delivery Platforms and forms part of the wider Delivery Platform team supporting the Forvis Mazars group.

Reporting lines and governance

• Reports to: Delivery Platform Leader (Spain) with a functional reporting line to the relevant Group functions for Delivery Platforms
• Accountable for: smooth well-organised and well-controlled day-to-day operations for the Spain Delivery Platform together with accurate and timely financial processing records and reporting
• Works closely with: the Delivery Platform Leader HR IT QRM and Group Finance functions and other Delivery Platform teams

Key responsibilities

1. Finance processing and reporting

• Process and record day-to-day financial transactions including invoices expenses payments and intercompany charges
• Support accounts payable and accounts receivable activities ensuring transactions are accurate properly authorised and processed on time
• Assist with month-end and year-end close activities including reconciliations and accruals
• Support the preparation of monthly quarterly and annual financial reporting for the Delivery Platform
• Assist with payroll inputs and coordination with HR and external providers where required

2. Operations and day-to-day running

• Provide hands-on support to the day-to-day running of the Delivery Platform ensuring smooth well-organised and efficient operations
• Coordinate facilities suppliers procurement and contracts including tracking spend renewals and service levels
• Manage operational administration such as onboarding logistics equipment access and record-keeping in coordination with HR and IT
• Maintain operational documentation trackers and reporting that support the resilience and readiness of the Platform

3. Process controls and continuous improvement

• Apply Group policies controls and procedures across day-to-day operations and finance activities
• Help ensure operational and financial processes and approvals operate effectively and in line with the QRM-designed framework
• Identify and implement practical improvements to processes to increase efficiency and control
• Support a strong control culture without impeding effective delivery

4. Coordination reporting and analysis

• Maintain operational dashboards trackers and management information to support decision-making by the Delivery Platform Leader
• Prepare operational and performance reporting flagging issues variances and trends
• Provide data and supporting schedules for Group operational and financial reporting
• Support planning and monitoring of operational activity and costs against agreed targets and budgets

5. Budget compliance and controls

• Support the preparation and monitoring of the Delivery Platform budget tracking actual costs against budget and helping explain variances
• Support compliance with local tax statutory and regulatory financial obligations working with external advisors as needed
• Maintain accurate complete and well-organised records and supporting documentation in line with Group and local requirements
• Escalate operational control or financial issues promptly to the Delivery Platform Leader and relevant functional teams

6. Stakeholder support and collaboration

• Build effective working relationships with the Delivery Platform Leader functional teams and Group functions
• Respond helpfully and promptly to queries from internal stakeholders and Member Firms relating to operations and finance
• Collaborate with other Delivery Platforms to share good practice and support consistency across the Group

Experience and profile

• Working knowledge of core finance processes (invoicing expenses reconciliations and basic reporting) with the confidence to own a defined finance remit

• Experience in an operations administration or business-support role ideally within a professional services or shared services environment

• Solid understanding of operational coordination supplier and facilities administration and supporting controls

• A relevant qualification in business administration operations or finance (or progress towards one) is an advantage

• Fluent in Spanish and good working English given the international Group context

Key competencies

• Organised proactive and detail-focused with a strong sense of ownership across both operations and finance
• Able to manage competing priorities and deadlines in a varied hands-on role
• Clear and pragmatic communicator comfortable working with people across functions and locations
• Reliable team player flexible and willing to support a developing Delivery Platform
• Sound judgement discretion and a commitment to high standards of control and compliance

Inclusion and Diversity

At Forvis Mazars we are committed to guaranteeing that in our recruitment processes no person will be discriminated against for reasons of gender age ethnicity or nationality religious convictions or sexual orient

believe in equal opportunities and we are committed to the inclusion of people with disabilities in the professional environment; for this reason the incorporation of people with an accreditable disability equal to or greater than 33% will be positively valued.