Project Executive

• Assist the Project Manager(s) / Project Director in planning coordinating and executing marine andoffshore projects from initiation through to completion.
• Support the preparation and maintenance of project schedules work plans and resource plans andmonitor progress against agreed timelines and milestones.
• Coordinate with internal departments (Operations Procurement HSE Crewing Finance) to ensuretimely and efficient delivery of project deliverables.
• Liaise with clients vendors subcontractors classification societies and regulatory bodies to facilitatethe smooth execution of project activities.
• Prepare and maintain project documentation including project plans progress/status reports meetingminutes correspondence and close-out reports.
• Track project costs and expenditures against approved budgets flag variances and support the ProjectManager in cost control and reporting.
• Assist in the tendering and procurement process including preparation of RFQs/RFPs evaluation ofquotations and coordination with vendors and suppliers.
• Monitor compliance with contractual obligations QHSSE standards and applicable maritime regulations(ISM Code ISPS OVID/OVMSA MLC) throughout the project lifecycle.
• Organise and participate in project meetings site visits and vessel inspections; prepare minutes ofmeeting and follow up on outstanding action items.
• Support risk identification and mitigation efforts on assigned projects escalating issues to the ProjectManager/Director in a timely manner.
• Assist in preparing project close-out reports lessons-learned documentation and handover materials forclients and internal stakeholders.
• Maintain accurate and up-to-date project records filing systems and databases to support auditsreporting and internal reference.
• Provide administrative and coordination support to the Project Director/Manager including schedulingcorrespondence and stakeholder follow-ups.
• Support business development activities such as proposal preparation and client presentations asrequired.
• Participate in the companys QHSSE initiatives contributing to safety meetings risk assessments andcontinuous improvement efforts.
• Any other ad-hoc duties as assigned.

Requirements

• Minimum Diploma/Degree in Project Management Business Administration Marine/Mechanical
• Engineering Maritime Studies or a related discipline or personnel with relevant equivalent experience.
• Familiarity with international maritime regulations (ISM ISPS OVID/OVMSA MLC) is an advantage.
• Strong organisational and multitasking skills; able to manage multiple project workstreams under timepressure.
• Excellent communication and interpersonal skills to work with multinational teams clients andstakeholders.
• Proficiency in MS Office (Excel PowerPoint Word) and familiarity with project management softwareis an advantage.
• Willingness to travel to project sites and client locations both locally and internationally as required.

Experience

• Minimum 2 to 3 years of experience in project coordination project execution or a similar rolepreferably within the marine offshore or shipping industry.
• Experience supporting vessel-related offshore construction or marine consultancy projects is preferred.
• Exposure to tendering procurement or contract administration is an advantage.