Project Administrator Project Coordinator

Responsibilities

• Manage contracts with Quantity Surveyors (QS) consultants and contractors including contract administration and vendor management.
• Prepare issue and maintain contracts purchase orders (POs) NDAs COIs and related project documentation.
• Ensure procurement processes comply with client policies and governance requirements.
• Raise purchase requisitions and process approvals through the clients procurement platform.
• Coordinate invoice processing payment administration accruals retention tracking and monthly cost reporting.
• Maintain project costing templates procurement cost trackers and financial records.
• Act as the liaison between project managers vendors and stakeholders on procurement and payment matters.
• Manage document control contract lodgement and filing within client document management systems.
• Support sustainability reporting by collecting and uploading project sustainability and waste data.
• Coordinate project logistics fixed asset tagging and inventory stock-taking activities when required.
• Provide timely updates on project costs status and compliance-related information.

Qualifications :

Requirements

• Diploma or Degree in Business Administration Procurement Quantity Surveying Project Management Construction Management or a related discipline.
• Minimum 3-5 years of experience in procurement contract administration project coordination or construction/fit-out project administration.
• Strong knowledge of procurement processes contract management and financial administration.
• Experience managing purchase orders invoices project costing and vendor payments.
• Familiarity with procurement contract management and document management systems.
• Strong attention to detail with excellent organizational and document control skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent stakeholder management and communication skills.
• Proficient in Microsoft Office applications particularly Excel Word and PowerPoint.
• Experience in construction fit-out workplace or facilities management environments will be an advantage.

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at  our social media conversations for more information about Turner & Townsend and our exciting future projects: 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time