Facilities Support Coordinator (Part Time)

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Facilities Coordinator role is a client-facing role based at clients serviced office in Riyadh and is responsible for delivering exceptional customer services by combining front-of-house reception duties with facilities coordination. This position ensures a welcoming professional environment for all employees and visitors while supporting the seamless operation and maintenance of the site.

Key Responsibilities:

• The employee will be responsible of raising Purchase Requests and process Monthly Invoices.
• Coordination between employees requests and the building management requests such as: consumables meeting rooms and space bookings managing access requests workplace matters and parking issues supervise to maintain the office in a proper manner.
• Coordination between Clients management and the building management validating invoices support HSE audits support security surveys liaise with different cient teams to arrange services for Saudi Employees.
• Tracking and updating various reporting.
• Update space occupancy using Clients tools and software.
• Engage visitors and employees to ensure they feel warmly welcomed and assisted in a helpful and timely manner
• Act as a central point of contact for client and landlord to manage all facilities related tasks in the office
• Monitor and maintain the front of house and surroundings to ensure a safe clean organized environment that reflects brand standards
• Execute the badging process for employees visitors and third-party providers
• Create work orders for maintenance safety and security concerns through the appropriate channels/systems
• Partner with facility services and management teams to maintain a safe comfortable environment and proactively coordinate meetings events and daily operations
• Conduct regular facilities inspections and audits to ensure a self well maintained environment
• Manage client facilities service providers on a day-to-day basis
• Manage and support facilities projects depending on scope and spend
• Raise purchase orders and check invoices for facilities related services
• Support meeting and event services including room bookings setup and coordination with catering and AV teams
• Liaise with landlord vendors contractors and building management to resolve issues and ensure service delivery
• Identify potential risks and escalate as appropriate to ensure no privacy breach security incident or disruption to operations
• Perform ad hoc assignments and provide administrative support for seamless and timely delivery of services

Qualifications

• Minimum 3 years of previous customer service hospitality or facilities-related experience
• Experience in SAP (Ariba Sourcing and Ariba Procurement)
• Strong interpersonal skills and a passion for hospitality and service excellence
• Ability to multi-task prioritize and manage shifting daily priorities while ensuring consistent and elevated guest experiences
• Working knowledge of Microsoft Office suite (Teams Excel PowerPoint Word Outlook)
• Ability to perform minimal physical activity such as carrying small packages
• Flexibility and positive attitude in managing daily operations

Additional Information

• May be required to support onboarding colleague engagement initiatives and site tours for new hires
• Expected to proactively communicate and collaborate with internal teams and external partners
• Responsible for maintaining a high standard of personal appearance and professionalism

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

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