Executive Assistant

We are looking for an Assistant Director who will provide comprehensive administrative and organizational support to Management Team. This role is responsible for managing schedules coordinating meetings and business travel handling documentation and approvals and acting as a key liaison between management and internal stakeholders. The position requires excellent organizational skills discretion attention to detail and the ability to manage multiple priorities in a dynamic business environment.

Responsibilities:

• Provide administrative and organizational support to the Director and when required members of the leadership team.
• Manage and coordinate the Directors calendar ensuring effective prioritization of meetings appointments and business activities.
• Organize and coordinate internal and external meetings both onsite and virtual including agenda management participant coordination meeting room bookings and logistical arrangements.
• Prepare meeting materials presentations minutes notifications and other business-related documentation.
• Review process and approve documents requests and expense claims on behalf of the Director within the delegated authority framework.
• Prepare documents for signature and follow up on approvals and required signatories.
• Coordinate domestic and international business travel arrangements including flights accommodation transportation and restaurant reservations.
• Organize and support company events management meetings and other corporate activities.
• Act as a key point of contact between the Director employees and other internal stakeholders ensuring smooth communication and timely information flow.
• Maintain organize and track incoming and outgoing documents ensuring proper documentation and record keeping.
• Prepare consolidate and monitor reports and management-related information as requested.
• Handle confidential information and documentation with the highest level of integrity discretion and professionalism.
• Collaborate closely with administrative functions and external service providers to ensure efficient office and executive support.
• Support the implementation and follow-up of management initiatives and action items.
• Represent the Director in administrative and coordination matters within the defined scope of responsibility.
• Identify opportunities to improve administrative processes and enhance operational efficiency.
• Participate in professional training and development programs.
• Request support and resources necessary to achieve assigned objectives.

Qualifications:

• Bachelors degree or equivalent higher education qualification.
• Minimum 2 years of experience in a similar role (Executive Assistant Personal Assistant Office Manager or Administrative Assistant).
• Advanced knowledge of Microsoft Office applications particularly Outlook Word Excel and PowerPoint.
• Advanced English language skills both written and spoken.
• Excellent organizational planning and time management skills.
• Strong interpersonal communication and stakeholder management abilities.
• High level of discretion and experience handling confidential information.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proactive mindset with strong problem-solving capabilities.
• Ability to work independently while maintaining effective collaboration across teams.
• Driving licence category B represents an advantage.

DSV Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics we have been on an extraordinary journey of growth. Lets grow together as we continue to innovate digitalise and build on our achievements.

With close to 150000 colleagues in over 90 countries we work every day to offer solid services and meet our customers needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent fresh perspectives and ambitious individuals like you.

At DSV performance is in our DNA. We dont just work we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players accountability and action. We value inclusivity embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact be trusted by customers and grow your career in a forward-thinking company this is the place to be.

Start here. Go anywhere.