Accounts Payable Associate

Functional Area: FIN - Finance
Career Stream: FPE - Financial Process Execution
Role: Associate
SAP Short Name: ASS
Job Title: Accounts Payable Associate
Job Code: ASS-FIN-AP
Job Level: Band 06
Direct/Indirect Indicator: Indirect

Reports accounts payable metrics to management. Resolution of bank reconciliation and debit level during which an employee receives both functional and organizational training under moderate supervision. Incumbents carry out assignments within well-defined practices procedures and policies. Works independently on details of assignments and has limited decision-making authority; most decisions are made or guided by the immediate supervisor. Decisions/actions may have an impact on the departments/divisions goals. Works under moderate supervision and requires direction on how assignments are to be executed; begins to put forward ideas on how work assignments are completed. Establishes cooperative relationships to work effectively with colleagues; supports others and participates as a team member. Responsibility for own work commitments. Interacts directly with immediate supervisor co-workers and team members; engages in routine exchanges of information; interactions with external contacts if applicable would be monitored.

Performs tasks such as but not limited to the following:

• Reports accounts payable metrics including aging and status of rejected items debit balances and AP days.
• With direction from accounting team works to resolve bank reconciliation issues.
• Manages the contra relationship with select suppliers/customers.
• Monthly analysis of the goods received not invoiced ensuring all balances are valid.
• Generates and analyzes the debit balances report for returned items or duplicate payments.
• Ensures recovery of the debit balances through collection of funds from the supplier or offset against future payments.
• Takes independent action to gather ideas and gain consensus with cross-functional teams on process improvement recommendations.
• Communicates to ensure ideas are understood and accepts perspective of others.
• Writes effectively and makes internal presentations.
• Meets group needs and works to achieve team goals over individual goals.
• Evaluates alternatives based on pros/cons.
• Provides input on how to manage required changes.
• Leads by example and is accountable for own actions.

• Ability to manage multiple tasks while maintaining attention to detail and accuracy and working under tight time deadlines.
• Ability to evaluate prioritize and problem solve a variety of tasks to ensure their timely and accurate completion
• Ability to effectively communicate both verbally and in writing with a wide variety of internal and external customers
• Willingness to take initiative to achieve objectives
• Thorough understanding of accounting principals.
• Can apply Corporate accounting policies and procedures manual.
• Basic understanding of forecasting and planning
• Ability to calculate and do basic interpretation of all key business metrics.
• Provide interpretation of reports/results to users.
• Generates reports with job-related software.
• Understanding of the capabilities of the tools can identify problems and trouble shoot input errors.
• Understands inter-relationships between departments

• Duties of this position are performed in a normal office environment
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data
• Repetitive manual movements are frequently required (e.g. data entry using a computer mouse using a calculator etc)
• Occasional overnight travel may be required

• Zero to two years in a relevant position

• Community college diploma or consideration of equivalent combination of education and experience
• Education experience may vary by geography.

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.