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Executive Secretary
Job Location:
Monthly Salary:
Posted:
31 May 2026 (30+ days ago)
Posted:
Application Deadline:
29 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position : Executive Secretary (Male)
Joining : ASAP
Must be locally available in Qatar with valid QID
Must be willing to work on split shift (11AM to 3PM / 6PM to 10 PM)
With minimum 6 years of experience as Executive Secretary to a Qatari
Key Responsibilities:
- Calendar and Schedule Management: Meticulously manage complex calendars schedule appointments meetings (internal and external) and coordinate conference calls often across multiple time zones.
- Correspondence and Communication: Draft proofread and manage emails letters memos and other communications on behalf of the executive. Screen phone calls take messages and redirect inquiries as appropriate.
- Meeting Support: Prepare agendas compile meeting materials attend meetings take accurate minutes and follow up on action items to ensure timely completion.
- Travel Arrangements: Plan and coordinate intricate travel itineraries including flights accommodations transportation and visa requirements.
- Document Management: Maintain highly organized electronic and physical filing systems ensuring confidentiality and easy retrieval of important documents reports and records.
- Financial Administration: Assist with expense reports invoice processing and basic bookkeeping tasks maintaining accurate financial records.
- Office Management: Ensure the executive office is well-stocked with supplies manage incoming and outgoing mail and handle general administrative tasks.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Liaison: Act as a key point of contact and liaison between the executive and internal staff external clients and other stakeholders.
- Project Support: Provide administrative support for special projects conduct research and prepare presentations or reports as assigned.
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
