Executive Secretary

PPL Dynamics

Job Location:

Doha - Qatar

Monthly Salary: Not Disclosed

Posted on: 23 days ago

Vacancies: 1 Vacancy

Job Summary

Position : Executive Secretary (Male)

Joining : ASAP

Must be locally available in Qatar with valid QID

Must be willing to work on split shift (11AM to 3PM / 6PM to 10 PM)

With minimum 6 years of experience as Executive Secretary to a Qatari

Key Responsibilities:

Calendar and Schedule Management: Meticulously manage complex calendars schedule appointments meetings (internal and external) and coordinate conference calls often across multiple time zones.
Correspondence and Communication: Draft proofread and manage emails letters memos and other communications on behalf of the executive. Screen phone calls take messages and redirect inquiries as appropriate.
Meeting Support: Prepare agendas compile meeting materials attend meetings take accurate minutes and follow up on action items to ensure timely completion.
Travel Arrangements: Plan and coordinate intricate travel itineraries including flights accommodations transportation and visa requirements.
Document Management: Maintain highly organized electronic and physical filing systems ensuring confidentiality and easy retrieval of important documents reports and records.
Financial Administration: Assist with expense reports invoice processing and basic bookkeeping tasks maintaining accurate financial records.
Office Management: Ensure the executive office is well-stocked with supplies manage incoming and outgoing mail and handle general administrative tasks.
Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
Liaison: Act as a key point of contact and liaison between the executive and internal staff external clients and other stakeholders.
Project Support: Provide administrative support for special projects conduct research and prepare presentations or reports as assigned.

Position : Executive Secretary (Male)Joining : ASAPMust be locally available in Qatar with valid QIDMust be willing to work on split shift (11AM to 3PM / 6PM to 10 PM)With minimum 6 years of experience as Executive Secretary to a QatariKey Responsibilities: Calendar and Schedule Management: Meticulo...