Admin Executive

Position: Admin Executive
Department: Human Resources & Administration
Location: Qatar
Employment Type: Full-Time
Reports To: Head of HR

We are seeking an organized and detail-oriented HR & Administration Coordinator to support the day-to-day HR and administrative operations of the organization. The role will be responsible for purchase orders invoices travel coordination outsourced employee administration visa-related coordination petty cash verification and other administrative activities as assigned by the Head of HR.

• Prepare process and manage administrative-related Purchase Orders (POs) in accordance with company procedures.

• Generate verify and process invoices related to HR and administrative staff and services.

• Coordinate employee travel arrangements including flight bookings hotel accommodations transportation and related documentation.

• Prepare and maintain all necessary travel-related forms documents approvals and invoices.

• Coordinate and oversee outsourced employees including maintaining records liaising with service providers and managing related invoices.

• Submit employee details and required documentation to the PRO team for visa renewals new visa applications and other immigration-related requirements.

• Review and verify petty cash requests and ensure the required pre-approval is obtained before processing.

• Maintain accurate records of POs invoices travel documents outsourced employee details visa-related submissions and petty cash transactions.

• Coordinate with HR Finance PRO travel agencies vendors and other internal departments as required.

• Ensure administrative documentation is complete accurate and properly maintained.

• Provide general HR and administrative support to ensure smooth day-to-day operations.

• Perform any other duties and responsibilities assigned by the Head of HR.

• Bachelor's degree or diploma in Human Resources Business Administration Management or a related field.

• 3–5 years of experience in HR administration office administration or a similar coordination role.

• Experience in PO processing invoice management travel coordination and administrative documentation.

• Experience coordinating with PRO/immigration teams for employee visa-related requirements.

• Good understanding of administrative and HR processes.

• Strong organizational and time-management skills with excellent attention to detail.

• Good communication and interpersonal skills.

• Ability to coordinate effectively with employees vendors travel agencies Finance PRO and internal stakeholders.

• Proficiency in MS Office particularly Excel and Word.

• Ability to handle confidential employee and company information professionally.

• Qatar experience is preferred.

• Administrative coordination

• Invoice & PO management

• Travel coordination

• HR documentation

• Visa/PRO coordination

• Vendor management

• Attention to detail

• Organization and time management

• Communication and interpersonal skills

• Confidentiality and professionalism