Office & Admin Coordinator

About Emeren Group

Emeren Group Ltd is a global renewable energy company a leading solar project developer owner and operator with a pipeline of over 3 GW of projects and IPP assets plus a storage pipeline exceeding 10 GWh across Europe North America and Asia. With local professional teams in more than 10 countries we are committed to driving the clean energy transition worldwide.

The Role

We are looking for a dynamic and organised Office & Admin Coordinator to join our team in Warsaw. This mid-level role sits at the intersection of HR and office operations supporting both our people agenda and the smooth day-to-day running of the local office. You will work closely with the Country Director and collaborate with our international HR and operations teams.

Required Skills:

What You Will Do

Office Administration

• Greet and welcome office visitors ensuring a professional and welcoming environment.
• Oversee day-to-day office operations maintaining all rooms clean and representative.
• Order supplies IT equipment and materials in line with budgeted costs; maintain relationships with suppliers the landlord cleaning teams and other service providers.
• Manage invoice registration review and control in a timely manner in accordance with internal procedures using the Invoice Management system to track payments.
• Coordinate travel organisation and obtain approvals for the local team in compliance with internal travel policies.
• Provide administrative support to the project development team including assistance with proposals reports and presentations; coordinate ongoing project activities such as tracking deliverables organising project meetings maintaining documentation and following up on action items to ensure smooth execution.
• Manage incoming and outgoing mail and meeting organisation.
• Handle clerical duties such as copying printing and binding.

People & HR

• Support payroll preparation by collecting and verifying attendance data leave records and variable pay inputs in coordination with the payroll provider.
• Administer employee benefits programmes acting as the first point of contact for staff queries on entitlements enrolment and changes.
• Ensure HR compliance with Polish labour law maintaining up-to-date employee files contracts and mandatory documentation.
• Support the implementation and communication of HR policies and procedures keeping the local team aligned with global Emeren standards.
• Assist with onboarding and offboarding processes ensuring a smooth experience for new joiners and leavers.
• Liaise with the global HR team on reporting audits and any people-related projects.