Administration Specialist

Project the aim youll have

We are looking for an Administration Specialist to join our Software Mind office and support the smooth day-to-day operations of the workplace.

This role is ideal for someone who is well-organized communicative and proactive - a person who enjoys working with people and creating a positive experience for both employees and visitors.

Position how youll contribute

• Guest Services: Greeting customers and maintaining the companys image.
• Correspondence: Receiving registering and sending mail and courier packages.
• Phone and Email: Answering phone calls and managing the offices main email inbox.
• Filing: Organizing contracts HR documentation and current correspondence.
• Reporting: Preparing expense reports and administrative summaries.
• Purchasing: Ordering food items (coffee tea) office supplies and cleaning supplies.
• Vendors: Liaising with couriers the cleaning company and the office equipment service provider.
• Events: Assisting with the organization of business meetings conferences and company team-building events.
• Communication: Communicating important administrative messages to the entire team.

Qualifications :

Expectations the experience you need

• Experience: At least 1 year in office administration or customer service
• Computer skills: Proficiency in MS Office (Word Excel Outlook)
• Foreign language: English proficiency at a minimum B2 level
• Equipment skills: Ability to use office equipment (printers scanners)
• Organization: Excellent ability to organize ones own work and maintain order in documents.
• Communication: Strong interpersonal skills and the ability to build relationships easily.
• Stress tolerance: Ability to work under time pressure and resolve urgent problems.
• Availability: Independence assertiveness and attention to detail

Additional skills the edge you have

• Knowledge of SharePoint
• Knowledge of the Saldeo accounting system

Additional Information :

Our offer professional development personal growth:

• Flexible employment
• International projects with leading global clients
• Non-corporate atmosphere 
• Language classes 
• Internal & external training 
• Private healthcare and insurance  
• Multisport card 
• Well-being initiatives 

Position at: Software Mind

Remote Work :

No

Employment Type :

Full-time