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Site Operations & Workplace Lead
Job Location:
Job Location:
Cebu City - Philippines
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
28 October 2026 (14 hours ago)
Posted:
Application Deadline:
25 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
The Site Operations & Workplace Services Manager will oversee the day-to-day operations workplace services facilities and administrative requirements of a large corporate site in Cebu.
Beyond workplace management this role will serve as a key strategic partner to the Site Lead helping translate leadership priorities into actionable plans coordinating governance routines driving cross-functional initiatives and ensuring timely execution and follow-through across business and functional teams.
The role requires a highly organized and proactive leader who can balance operational excellence with strategic coordination stakeholder management and project delivery.
Key Responsibilities:
Site & Workplace Operations
- Oversee day-to-day site and workplace operations ensuring a safe efficient compliant and professional working environment.
- Lead facilities management repairs maintenance workplace services and general site requirements.
- Ensure compliance with workplace health and safety standards regulatory requirements company policies and applicable local regulations.
- Manage seat allocation space planning reception and visitor management office equipment supplies and workplace inventory.
- Coordinate site-wide events leadership visits employee activities and other workplace initiatives.
Vendor & Contract Management
- Manage local vendors service providers and onsite contractors ensuring quality cost-effectiveness service reliability and compliance with agreed service levels.
- Oversee vendor contracts performance reviews issue resolution renewals and commercial discussions.
- Monitor service delivery identify operational gaps and implement corrective actions where necessary.
Site Leadership & Chief of Staff Support
- Serve as a strategic thought partner to the Site Lead providing structured coordination and follow-through on key priorities.
- Translate leadership priorities into clear action plans ownership milestones deliverables and measurable outcomes.
- Coordinate leadership governance routines including meeting agendas pre-reads minutes decision tracking action logs and follow-through.
- Improve information flow and communication across site leadership and functional teams.
- Proactively identify issues dependencies risks and areas requiring leadership attention or escalation.
Cross-Functional Project Management
- Lead or coordinate strategic cross-functional projects and special initiatives that may not have a natural owner.
- Drive project planning execution stakeholder alignment timelines dependencies risks and key milestones.
- Monitor KPIs and project outcomes and provide regular updates to site leadership.
- Facilitate collaboration across business and functional teams to ensure timely execution of agreed initiatives.
- Support change management and continuous improvement initiatives across the site.
Business Continuity & Risk Management
- Support crisis response emergency preparedness business continuity and site resilience initiatives.
- Coordinate with relevant stakeholders during operational disruptions emergencies and other critical site matters.
- Identify operational risks and ensure appropriate mitigation and escalation plans are in place.
Qualifications:
- Bachelors degree in Business Administration Management Facilities Management Real Estate or a related field.
- An MBA Masters degree or relevant professional certification is an advantage.
- 510 years of experience in Facilities Management Corporate Real Estate Workplace Services Site Operations or a related field.
- At least 5 years of project management experience preferably involving complex cross-functional initiatives.
- At least 5 years of leadership experience including managing teams vendors contractors and multiple stakeholders.
- Experience in a multinational company shared services BPO logistics or similarly structured corporate environment is highly preferred.
- Strong knowledge of facilities and workplace operations vendor and contract management project management governance KPI management risk management business continuity compliance and change management.
- Strong ability to manage multiple priorities and coordinate across different business and functional units.
- Excellent stakeholder management communication presentation organizational and problem-solving skills.
- Strong business acumen with the ability to understand leadership priorities and translate them into actionable plans.
- Strategic proactive highly organized and detail-oriented with the ability to operate effectively in a fast-paced corporate environment.
- Comfortable working with senior leaders and influencing stakeholders across different functions and levels of the organization.
Work Arrangement:
- Location: Cebu
- Work Setup: Full onsite upon onboarding; hybrid upon regularization (3 days onsite 2 days work from home)
- Schedule: Primarily morning shift with flexibility to extend working hours depending on business requirements.
