Senior Executive Assistant

The role

Were recruiting an Executive Assistant to support a senior Australian executive. He leads a growing business and sits on a number of boards so the person in this role will support him across everything he does rather than a single company. This is a backend role. Theres no phone work and no client-facing component everything you produce is delivered to him directly.

What youll be doing

• Building presentations and decks for board executive and client audiences

• Turning raw data into clear usable insights

• Reviewing reports for accuracy clarity and gaps before they reach him

• Preparing and formatting reports and board papers

• Executive support across email documents scheduling and follow-up

• Keeping him ahead of deadlines and commitments across several organisations at once

What youll need

• Experience supporting an executive business owner or senior leader in an EA senior administration or business support role

• Strong Google Workspace skills Gmail Calendar Drive Docs Sheets and Slides. This is the stack he runs on so its essential

• Genuine presentation building ability. Not just filling in a template able to take rough input and produce something a board would be comfortable seeing

• Confidence with data. Able to work in Sheets handle a dataset and explain what it actually shows

• Excellent written English. Almost everything in this role is written

• A track record of working unsupervised and setting your own priorities

• Experience supporting a C-suite executive ideally for an Australian US or UK business

• Exposure to board reporting or governance documents

• Experience juggling multiple entities or stakeholders at once

• Familiarity with AI tools for drafting summarising and analysis

What you dont need

• Phone or client-facing experience

• A Microsoft-first background. Microsoft skills are fine but Google fluency is what matters here

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB

• HDDISDD: 512 GB

• PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• Operating System: Windows 11 Home or Pro

• Power Backup: Power station Powerbank UPS and etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset Web Cam

• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)

• Annual Trip - connect with the broader Wingman community in person

• Dedicated Support Contact (CSM) - someone to help you succeed and stay connected

• Access to a Network collaborate with follow contractors and onshore specialists

• Opportunities to Upskill - optional sessions peer learning and developmental pathways

• More Work More Opportunity - potential for additional contracts Statements of Work or expanded workloads

• High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments

• Flexibility First - deliver your work in your way with full autonomy on how you achieve outcomes

• Advisory Support - HR Tax and setup guidance available to make contracting seamless

• 100% Work-From-Home Contracts - all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BiR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued 10

Note: If you think you have the skills and experience we are looking for but are short on technical requirements dont hesitate to reach out to us to discuss the matter.