Remote Executive Assistant
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Job Summary
This is a remote position.
Job Title: Remote Executive Assistant (Recruitment & Admin Support)
We are looking for a proactive and detail-oriented Remote Executive Assistant to support recruitment operations and provide administrative assistance. This role includes candidate coordination communication outreach social media job postings and light project management support.
Recruitment Support
- Assist with screening resumes
- Coordinate interviews and manage candidate communications
- Maintain and update applicant tracking systems
Social Media & Job Posting
- Create and publish job postings on Facebook and other platforms
- Respond to applicants and guide them through next steps
- Optimize job posts for visibility and reach
Administrative Tasks
- Perform data entry and maintain accurate records
- Manage calendars schedules and meeting coordination
- Prepare documents reports and basic presentations
Communication & Outreach
- Draft and send professional emails
- Assist with cold calling and follow-ups
- Manage inbox and respond to routine inquiries
Project Coordination
- Support light project management tasks
- Track deadlines and ensure timely task completion
- Experience as a Virtual Assistant Executive Assistant or similar role
- Strong communication skills (written and verbal)
- Comfortable with cold outreach (calls and emails)
- Highly organized and detail-oriented
- Proficient in Google Workspace Microsoft Office and basic CRM tools
- Ability to work independently during night shift hours
- Background in recruitment or HR support
- Familiarity with social media management and job boards
- Experience with project management tools (e.g. Trello Asana ClickUp)
- Fully remote work setup
- Stable night shift schedule (PH time)
- Opportunities for growth in recruitment and operations
- Supportive team environment
Required Skills:
Hands-on experience with candidate sourcing particularly through LinkedIn Recruiter or LinkedIn Sales Navigator Strong communication and organizational skills Familiarity with applicant tracking systems (ATS) is a plus Ability to work independently and manage multiple tasks efficiently Comfortable working a night shift aligned with Eastern Standard Time hours
