Project Manager Services Senior Coordinator

Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv we dont just hire talentwe cultivate leaders who drive innovation and engage teams to push the limits of whats possible. As a global leader in critical digital infrastructure we are scaling up to meet the demands of AI data centers and next-gen technologyand we need bold high-performing individuals like YOU to take us to the next level.

Why Vertiv

• High-Performance Culture: We empower you to think big execute with excellence and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
• Leadership Without Limits: Leadership at Vertiv goes beyond just titlesits about accountability trust and ownership. Our leaders engage and drive with collaboration innovation and customer-centric thinking setting the foundation for an action-focused culture.
• Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects youll have the opportunity to expand your expertise and grow your career.
• A Place for Everyone:Our commitment to inclusion ensures that all employees unique strengths and perspectives are valued. Your voice matters your growth is prioritized and your success is celebrated.

POSITION SUMMARY

The Senior Project Coordinator provides support to the Project Management Office by assisting with project coordination shipment tracking service request management audit support project documentation and project-related reporting. This role supports Project Managers with needed project information requirements updates and follow-through activities to help ensure projects are tracked to completion. The role also supports limited Smartsheet / project portal activities including project portal spin-ups Smartsheet portal maintenance data entry data organization basic reporting support and coordination of portal updates aligned to established processes.

Knowledge

• Effectively applies knowledge of job and company policies and procedures to complete a variety of tasks
• In-depth knowledge in technical or specialty area

1. Support the Project Management Office with project coordination shipment tracking service request management and follow-up activities.
2. Assist Project Managers with project information documentation reports requirements and coordination needs.
3. Support tracking of project financial-related information where applicable including budget tracking expenses subcontractor PO support payment support and report extraction.
4. Manage project-related paperwork by ensuring project materials are current filed organized and stored properly.
5. Assist with internal and external audit requests.
6. Support project completion activities including closing service requests and ensuring project module updates are completed when projects close.
7. Support project portal spin-ups using established templates and agreed project requirements.
8. Maintain Smartsheet project portals by updating project data trackers reports and related information.
9. Assist in basic dashboard/reporting support data collection and data organization.
10. Apply Smartsheet best practices and help ensure project portal information is accurate current and usable.
11. Coordinate with Project Managers and internal stakeholders to confirm portal updates missing data and required project information.

Complexity

• Applies advanced skills to resolve complex problems
• May modify process to resolve situations

1. Completes workload on time. Monitors if transactions are processed in a timely manner.
2. Implements error-proofing method to ensure all transactions done are accurately
3. Participates in meetings and discussions with customers
4. Coordinates with other teams/support to complete the request of customers.

Supervision

• Works independently within established procedures: may receive general guidelines on new assignments
• May provide general guidance or technical assistance to less experienced team members

1. Plans executes and manages own workload and projects in cooperation with line leaders
2. Assists in leading team working meetings huddles and information cascades. Communicates with the team on best practices lessons learned process and product updates during huddles/meetings.

Continuous Improvement

1. Identifies problem areas and sources offers possible solutions and escalates to line leaders/seniors when necessary.
2. Completes personal individual development plan and implements agreed training/development activities.
3. Assists the team lead in identifying team opportunities and challenges. Provide sound recommendations to line leaders and/or stakeholders by translating enhancing and consolidating information into forms that can be used for decision making of the top management.
4. Support projects related to quality improvement

Team Support and Development

1. Identifies problems areas and sources offers possible solutions and escalates to line leaders/seniors when necessary.
2. Completes personal individual development plan and implements agreed training/development activities.
3. Assists the team lead in identifying team opportunities and challenges. Provide sound recommendations to line leaders and/or stakeholders by translating enhancing and consolidating information into forms that can be used for decision making of the top management.
4. Support projects related to quality improvement

QUALIFICATIONS

• Bachelors degree in business or related discipline
• 3 or more years of experience focused project coordination
• Must have strong proficiency with MS Office specifically Excel and Word.
• Experience or working knowledge of Smartsheet project portals dashboards trackers or project reporting preferred.
• Ability to work independently within established procedures and handle multiple project coordination activities.
• Strong attention to detail accuracy follow-through and documentation discipline.
• Ability to identify issues recommend solutions and escalate appropriately.
• Professional written and verbal communication skills.
• Demonstrated teamwork integrity adaptability and customer-focused support.

The successful candidate will embrace Vertivs Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS:Safety. Integrity. Respect. & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Think Big and Execute
• Act With Urgency
• Own It
• Drive Continuous Improvement
• Promote Transparent and Open Communication
• Learn and Seek Out Development
• Foster a Customer-First Mindset
• Lead by Example