Executive Assistant

Compensation: $5/hour (USD)

Schedule: Full-Time: 40 hours per week (9am - 6pm US CST)

During tax season additional hours and weekend availability will be required as needed to meet client and firm deadlines.

Location: Remote - Philippines

Were seeking a highly organized proactive and professional Executive Assistant to provide remote support to two executives at our firm. This role is ideal for someone with strong communication skills and prior executive support experience who can manage priorities anticipate needs and keep day-to-day operations running smoothly.

We want to be very transparent - we are the place people go to grow not to relax. We are specifically looking for someone who thrives in fast-paced high-performance environments and wants to work closely alongside a highly active executive operating at a high level. If youre not ready to work evenings and weekends during tax season and to also focus on quality/learning throughout the year you will hate it here.

This role is ideal for someone who is naturally responsive resourceful and eager to learn. If youre the type of person who doesnt fully switch work off enjoys staying engaged solving problems quickly and being deeply involved in business operations youll likely do very well here.

Youll have the opportunity to gain hands-on exposure to tax accounting firm operations executive decision-making and high-level business management while working directly with leadership.

We are looking for someone who is highly responsive quick-thinking dependable and capable of operating independently from day one in a fast-paced environment. We want someone who genuinely wants to work alongside high performers and contribute at a high level.

You will play a critical role in helping manage communications operations client coordination scheduling and executive priorities while occasionally assisting with accounting-related administrative support and internal firm operations. Please submit a cover letter with the title of the most recent long form video from Jasmine DiLuccis YouTube channel to show attention to detail.

• Manage and maintain calendars for two executives including scheduling meetings and appointments

• Coordinate internal and external communications on behalf of the executives

• Assist with email management drafting responses and follow-ups

• Organize meetings prepare agendas and track action items

• Support travel planning (flights accommodations transportation itineraries)

• Conduct research and assist with projects as needed

• Maintain and organize digital files documents and records

• Coordinate with vendors service providers and internal team members

• Assist with basic reporting data entry and administrative tasks

• Handle ad hoc requests and provide general executive support

Must-have:

• Excellent written and spoken English communication skills

• Strong organizational and time management abilities

• High level of professionalism discretion and confidentiality

• Ability to prioritize tasks and manage multiple responsibilities simultaneously

• Extremely proactive resourceful detail-oriented and dependable

• Comfortable working independently and remotely with minimal supervision

• Ability to adapt quickly in a fast-paced and evolving environment

• Highly responsive with strong follow-through and communication

• Eager to learn new systems operations tax/accounting workflows and business processes

• Comfortable working in an environment where urgency accountability and responsiveness matter

• Must be highly available and flexible including willingness to work overtime when necessary to support business needs

• We expect strong performance initiative and accountability from the very beginning this role is not designed for heavy hand-holding or long ramp-up periods

Nice-to-have:

• Experience working in a CPA firm tax office bookkeeping firm or legal office

• Experience handling client communications in accounting or tax-related settings

• Basic understanding of bookkeeping tax preparation workflows or accounting operations

• Strong interest in learning more about tax accounting operations and business management

1) Fun Tax Energy (FTE)

• Bring Positive Energy Approach your work with focus and enthusiasm knowing that your energy is contagious.

• Operational Excellence - Do great work because we care about being the best. We take pride in the details raise the standard and treat excellence as part of the job.

2) Speed Drives Results

• End of Day Mentality - Move with urgency. We do not let work sit when it can be finished advanced clarified or unblocked today.

• Grow Through Action Pursue learning skill-building and progress by doing. Ask questions to learn not just what to do but why it matters.

3) Own the Outcome

• Resourceful Problem-Solving We do not stop at the first obstacle. We ask better questions find the right resources and keep moving until the problem is solved.

• Fierce Independence Follow through on what you say you will do and take responsibility for outcomes under your control.

• Communicate Early and Clearly We share status raise issues early and make sure the next step is clear before confusion becomes a problem.