Executive Assistant

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Employment type:

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CAI is a global services firm with over 9000 associates worldwide and a yearly revenue of $1.3 billion. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients colleagues and communities. As a privately held company we have the freedom and focus to do what is rightwhatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for an Executive Assistant withMBA graduates who have demonstrated strong academic performance leadership potential and active involvement in university extracurricular activities internships volunteer work research or student leadership. We value individuals who combine academic excellence with initiative teamwork professionalism and a growth mindset. This position will befull-timeandhybrid in Mandaluyong City.
What Youll Do

• The Executive Assistant (Graduate) will provide dedicated support to the DDG of ITD through executive coordination administrative management and digital support

• The role includes managing the DDGs schedule and communications assisting in the preparation of speeches briefing notes and correspondence and coordinating follow-up on priorities and deliverables arising from meetings and engagements

• The graduate will also support the DDGs office by facilitating communication across ITD divisions and with other ADB units maintaining records and documentation preparing reports and presentations and helping ensure timely tracking of actions and commitments

• Manage the ITD-DDGs calendar travel and meeting logistics to optimize time priorities and engagement readiness

• Draft edit and format speeches talking points briefing notes and correspondence for the DDGs internal and external engagements

• Prepare meeting agendas minutes and follow-up trackers to ensure accountability and timely compltion of action items

• Consolidate divisional inputs into reports dashboards presentations and status updates for the DDG and senior management

• Monitor departmental deliverables and deadlines and follow up with divisions to ensure timely completion and escalation where needed

• Coordinate communication with ITD divisions ADB departments and external stakeholders to support collaboration and information flow

• Support governance compliance and administrative processes by maintaining records organizing documentation and assisting in procurement or budget monitoring tasks as needed

• Support the preparation of digital and visual materials such as presentations briefing packs infographics and internal communication outputs using approved tools

• Assist in organizing workshops meetings missions and departmental events involving the DDG including logistics materials preparation and post-event documentation

• Provide weekly status updates and progress reports to the DDG and/or designated supervisor

• Perform other deliverables as required by the DDG designated supervisor and team from time to time

What Youll Need
Required:

• Minimum qualification: MBAfrom top universities

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams SharePoint)

• Ability to prepare professional documents presentations and trackers using advanced formatting and productivity tools

• Strong email and calendar management using enterprise collaboration platforms

• Comfort working with shared drives document management systems and digital filing structures

• Basic data handling and reporting skills including use of Excel for sorting tracking and summary tables

• Familiarity with Power BI or other dashboard/reporting tools

• Exposure to Microsoft Power Platform tools such as Power Apps Power Automate or Forms

• Experience using Canva Adobe Creative Suite or similar tools for creating visual materials and presentations

• Interest in using AI-enabled tools to improve productivity summarize content draft materials or support workflow automation

• Familiarity with project tracking tools task management systems or collaborative platforms

Physical Demands

• Ability to safely and successfully perform the essential job functions

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings etc.

• Ability to conduct repetitive tasks on a computer utilizing a mouse keyboard and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employment selection process please direct your inquiries to or (888).