Environmental Health & Safety Coordinator II

Position Summary:

The EHS Administrative Assistant provides administrative and documentation support to the Environment Health and Safety (EHS) function ensuring compliance with client legal and company requirements. The role is responsible for managing health and safety documentation coordinating employee training and site access requirements maintaining EHS records across multiple online platforms and supporting the delivery of safe and compliant business operations. This position works closely with internal teams external training providers subcontractors and customers to ensure all documentation certifications and training requirements are completed accurately and on time.

The EHS Administrative Assistant also serves as a key point of coordination for client platform management training schedules and regulatory documentation helping maintain a high standard of health safety and operational compliance.

Job Responsibilities:

• Operates under general supervision and within defined guidelines with readily available advice.

• Coordination of access to client facilities with operations team.

• Maintain all online platforms documentation up to date.

• Keep track of internal and external needs regarding documentation.

• Manage training courses scheduled for all employees coordinate training sessions with external vendors and maintain updated tracker.

• Coordinate the 8-step EHS training scheduling process with EHS Dispatching and the External Training Company (ETC).

• Work closely with Dispatching to validate the feasibility of proposed training dates and coordinate alternative schedules when necessary.

• Ensure the training workflow is executed accurately by following the established process and decision points.

• Responsible for:

  • Keeping all the workers Health and Safety documentation updated.

  • Managing all the legal documents with the subcontractors and customers: according to the client in each case: Upload of documentation employee and subcontractors information etc.

  • Representing the Company in the Safety Coordination Activities Customers. Review of online platforms and documents according to criteria established by clients.

  • Support external and internal customers and subcontractors.

  • Project status control: Start and end employees and companies involved. H&S Plans preparation.

  • Ensure proper record keeping.

  • Provide full responsiveness to internal & external customers.

  • Attend the required training and meetings when held.

  • Inform of required training and platform document coordination changes.

Qualifications:

• Degree in Health and Safety preferably with an Intermediate Degree at least.

• Minimum experience of 6 months in the Coordination of Business Activities requested documentation.

• Know-how of CAE platforms such as E-Coordina; Dokify; E-gestiona or Ctaima

• Languages: English B1 level (desirable)

• Microsoft office. Excel advanced user.

• Good Communication Skills

• We are looking for an organized methodical rigorous and resolute person.