Business Support Specialist (SimPro Scheduling & Purchasing)
Job Location:
Manila - Philippines
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This is a remote position.
Business Support Specialist (SimPro Scheduling & Purchasing)
Remote Philippines Full-Time Php 40000/month - 60000/month
Australian Business Hours (ACST hours) 5:30am2:30pm PHT
Long-Term Remote Role
If youre a high-performing operations professional who thrives on operational data accuracy field-service scheduling and working directly with a scaling South Australian solar leader that values strategic impact over simple task completion keep reading.
This isnt a role for a generic virtual assistant waiting for instructions.
This is a focused outcome-driven position where youll own SimPro job scheduling drive purchase order tracking eliminate stock/component discrepancies and serve as the operational backbone behind flawless install-day execution.
Why This Is a Dream Job
Youll be working directly with an established scaling South Australian business (Solar Power Direct) who:
Champions Innovation: Operates a future-of-work global-impact team that prioritizes AI-adaptive operators.
Values Your Growth: Builds deep in-demand expertise in trades management software (SimPro) and provides access to an assigned Success Manager (CSM) for professional coaching through your first 90 days.
Respects Your Expertise: Integrates you into an established operations and field-service team with clear ownership over scheduling and purchasing rather than a scattered list of generalist admin tasks.
Builds Stability: Operates alongside its in-house installation crew (PMEC Electrical) with a long history of collaborating with Filipino professionals to build long-term team extensions.
Youll get career transformation high-level visibility and genuine ownership of critical operationswithout being stuck in a generalist virtual assistant rut.
What Youll Be Owning This is a core operational role covering SimPro scheduling accuracy purchase order creation and stock data integrity. You arent just filing forms; you are catching errors before they reach install day maintaining clean stock levels and ensuring field crews have accurate information.
Youll take the lead on:
SimPro Job Scheduling: Keeping SimPro job schedules updated in real time liaising daily with the job allocator to reflect on-the-ground changes accurately.
End-to-End Purchasing: Raising and tracking Purchase Orders in SimPro chasing supplier confirmations within 24 hours and logging receipts consistently.
Data Integrity & Auditing: Conducting regular stock and component audits to eliminate phantom/incorrect stock data before it impacts live job installs.
Supplier Communication: Serving as the reliable point of contact for vendor follow-ups resolving stock/cost discrepancies proactively.
AI Workflow Integration: Implementing AI tools (e.g. ChatGPT/Claude) to summarize supplier communication threads and accelerate routine follow-ups.
Operations Optimization: Identifying process gaps in stock tracking and scheduling workflows to deliver continuous data-quality improvements.
This Role Is a Great Fit If You:
Are a SimPro Power User: You have direct hands-on experience managing job scheduling and purchasing modules within SimPro Enterprise.
Are a Data Guardian: You catch errors before they become problems possess a natural inclination to double-check details and treat discrepancies as challenges to solve.
Are an AI-Adaptive Operator: You actively use modern AI tools to streamline administrative tasks and speed up supplier follow-ups.
Have prior experience in trades solar electrical or field-service operations administration.
Are High-Accountability: You manage dual workstreams (scheduling and purchasing) independently without needing daily hand-holding.
Communicate with elite fluency and professional confidence in written and spoken English.
What Success Looks Like
After 6090 Days:
The System is Fortified: SimPro job schedules are updated same-day with zero unresolved scheduling discrepancies flagged by the job allocator.
Production is Seamless: Purchase orders are issued on time supplier confirmations are logged within 24 hours and no follow-ups fall through the cracks.
Impact is Measured: Stock and component data discrepancies show a measurable reduction eliminating install-day delays caused by stock errors.
Trust is Earned: The operations team relies on your data accuracy so completely that routine schedule and PO updates no longer require double-checking.
Final Word If youve ever thought: I am an operations specialist who knows SimPro inside out and catches errors before they happenI just want a client who is organized and values my technical depth this is that role.
Lets build long-term success together.
Required Skills:
This Role Is a Great Fit If You: Are a SimPro Power User: You have direct hands-on experience managing job scheduling and purchasing modules within SimPro Enterprise. Are a Data Guardian: You catch errors before they become problems possess a natural inclination to double-check details and treat discrepancies as challenges to solve. Are an AI-Adaptive Operator: You actively use modern AI tools to streamline administrative tasks and speed up supplier follow-ups. Have prior experience in trades solar electrical or field-service operations administration. Are High-Accountability: You manage dual workstreams (scheduling and purchasing) independently without needing daily hand-holding. Communicate with elite fluency and professional confidence in written and spoken English. What Success Looks Like After 6090 Days: The System is Fortified: SimPro job schedules are updated same-day with zero unresolved scheduling discrepancies flagged by the job allocator. Production is Seamless: Purchase orders are issued on time supplier confirmations are logged within 24 hours and no follow-ups fall through the cracks. Impact is Measured: Stock and component data discrepancies show a measurable reduction eliminating install-day delays caused by stock errors. Trust is Earned: The operations team relies on your data accuracy so completely that routine schedule and PO updates no longer require double-checking. Final Word If youve ever thought: I am an operations specialist who knows SimPro inside out and catches errors before they happenI just want a client who is organized and values my technical depth this is that role. Lets build long-term success together.
Required Education:
Graduate
