Advanced Associate, Recruiter

Role Purpose

The Advanced Associate Recruiter supports the delivery of recruitment for Remote and InPerson Invigilators helping to ensure that hiring activity meets operational timelines and quality standards.

Working under the guidance of the Manager Recruiter the role focuses on executing recruitment activity maintaining compliance and supporting the onboarding of a seasonal and scalable invigilator workforce.

Key Accountabilities

1. Recruitment Delivery

• Deliver recruitment activity across the full hiring lifecycle including sourcing screening and onboarding support
• Process candidate applications in line with agreed timelines and hiring volumes
• Support the delivery of recruitment campaigns during peak periods (e.g. exam seasons)
• Maintain candidate pipelines to support ongoing hiring needs

2. Candidate Screening & Assessment

• Screen candidates against defined criteria for invigilator roles
• Assess suitability based on communication skills reliability and ability to work in regulated environments
• Ensure candidates understand role expectations and requirements before onboarding

3. Compliance & Safer Recruitment

• Complete and verify onboarding checks including:
• Right to work documentation
• ID and address checks
• DBS and safeguarding requirements
• Ensure all candidate records are accurate complete and audit-ready
• Follow established recruitment and compliance processes at all times

4. Onboarding & Administration

• Support onboarding processes including:
• Contract issuing and documentation
• Data entry into systems
• Coordination with payroll/vendor setup
• Ensure candidates complete required training before being assigned to work
• Maintain accurate recruitment and onboarding trackers

5. Stakeholder & Candidate Support

• Provide updates to the Recruitment Manager and wider team on recruitment progress
• Respond to candidate queries and provide a clear professional experience
• Liaise with internal teams (e.g. operations onboarding payroll) to support delivery

6. Knowledge of Invigilator Roles

• Demonstrate understanding of the roles being recruited for:

Remote Invigilators support:

• Monitoring online exams
• Supporting candidates via chat
• Escalating issues and suspected malpractice
• Maintaining exam integrity and safeguarding standards

InPerson Invigilators support:

• Supervising exam environments
• Checking candidate identity
• Managing exam materials and timing
• Ensuring compliance with exam regulations

7. Continuous Improvement

• Identify and suggest improvements to recruitment processes and candidate experience
• Support the implementation of improvements and standardised ways of working

Skills & Experience

Essential

• Experience in recruitment or high-volume administrative/operational roles
• Strong organisational and time management skills
• Good attention to detail especially in compliance and data accuracy
• Strong communication skills (written and verbal)
• Ability to manage workload in a fast-paced environment

Desirable

• Experience in high-volume or seasonal recruitment
• Knowledge of safer recruitment or compliance processes
• Experience working with candidate tracking systems or recruitment tools

Key Competencies

• Delivery Focus: Completes recruitment tasks accurately and on time
• Attention to Detail: Ensures compliance and data accuracy
• Collaboration: Works effectively with team members and stakeholders
• Adaptability: Supports changing priorities during peak periods
• Problem Solving: Escalates issues appropriately and suggests improvements

Impact & Scope

• Supports recruitment delivery for invigilator workforce across remote and inperson models
• Contributes to meeting hiring timelines during peak exam periods
• Works under direction with increasing confidence and independence over time

Measures of Success

• Recruitment tasks completed within agreed timelines
• High levels of compliance and data accuracy
• Positive candidate experience and communication
• Successful onboarding completion rates

Why This Role Matters

Invigilators play a key role in maintaining the integrity and smooth delivery of exams.

This role ensures candidates are efficiently recruited and onboarded so that exam delivery can proceed without disruption.

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