Accounts & Operations Assistant

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience we highly prioritize passion dedication loyalty and a proactive attitude towards personal growth.

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability Integrity Goal-Oriented mindset Happiness and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career forging genuine connections and becoming part of a team committed to your success join us!

Job Overview

The role involves working directly with the company director to manage accounts payable and receivable in Xero prepare quotes and purchase orders coordinate with suppliers maintain CRM and fleet records and handle customer follow-ups. It requires someone who can work independently manage multiple tasks and maintain accuracy in daily operations.

Key Responsibilities

• Accounts Payable & Receivable: Process supplier bills raise customer invoices record payments and follow up on outstanding accounts in Xero.
• Quotes Invoices & Purchase Orders: Prepare accurate and timely quotes invoices and purchase orders for customers and suppliers.
• Supplier Management & Procurement: Source suppliers request and compare quotes and recommend cost-effective purchasing options.
• Fleet Management Software: Set up and maintain the fleet management system keeping equipment records schedules and details up to date.
• CRM Database: Build and maintain a customer CRM database with complete and accurate customer records and activity.
• Customer Follow-Ups & Business Development: Follow up with customers draft sales emails and support the director with business development activities.
• Pricing & Commercial Reporting: Assist with pricing track costs and prepare basic commercial reports on sales costs and profitability.
• General Administration: Handle day-to-day admin tasks and maintain organised accurate business records.

Qualifications

• Experience: At least 23 years in an accounts admin or operations support role with hands-on AR/AP experience; experience supporting Australian businesses or in equipment hire construction or logistics is an advantage.
• Functional Skill: Solid understanding of AR/AP processes quoting and purchasing with good commercial awareness of business costs pricing and profitability.
• Technical Skills: Proficient in Xero and comfortable with spreadsheets (Excel or Google Sheets); experience with CRM systems or fleet management software is an advantage.
• Soft Skills: Highly organised detail-oriented proactive and able to work independently and manage tasks remotely.
• Language: Excellent written and verbal English communication skills with a professional tone in emails and customer correspondence.
• Education: Bachelors degree in Business Administration Accountancy Finance or a related field; relevant hands-on experience is valued over specific degree.

What We Offer

• Here at Acxelsus our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.
• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage Join our team today!