Vendor Management Associate

Employment Type: Full-time
Location: Remote
Working Hours: U.S. Central Time (CT)

About Us
Advanced Asset Management (AAM Living) delivers smart data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy optimizing operations improving turnover speed and creating high-quality resident experiences. Our portfolio spans multifamily affordable housing build-to-rent and community-centric living environments where operational excellence drives financial performance.

We are modern tech-enabled people-centric and driven by efficiency transparency and continuous improvement.

Role Overview
We are seeking a Vendor Management Associate to support vendor relationships invoice processing documentation and day-to-day vendor coordination with a strong focus on property turns and make-ready activities. The ideal candidate will have an academic background in Accounting Supply Chain Project Management or a related field along with experience managing invoice lifecycles vendors and time-sensitive property maintenance or turnover work.

Key Responsibilities

• Manage vendor invoices through the full lifecycle including receipt review approval and payment coordination.
• Coordinate with vendors and internal teams to resolve invoice discrepancies documentation gaps and payment issues.
• Coordinate vendors involved in unit turns make-ready work repairs cleaning painting flooring and other property turnover activities.
• Monitor turn and make-ready work orders vendor schedules completion timelines and outstanding items to support timely unit readiness.
• Maintain accurate vendor records contracts invoices work orders completion documentation and supporting records.
• Follow up with vendors and internal teams on delayed work incomplete scopes quality concerns and outstanding turn requirements.
• Support vendor onboarding compliance documentation insurance requirements and ongoing vendor information management.
• Assist with vendor reporting invoice reconciliation turn tracking process documentation and operational improvements.

Required Qualifications

• Bachelors degree in Accounting Supply Chain Management Project Management Finance Business Administration or a related field.
• Previous experience with vendor management invoice lifecycles accounts payable procurement property operations or related processes.
• Experience coordinating vendors maintenance work unit turns make-ready activities or property-related services is preferred.
• Strong attention to detail and ability to manage high-volume time-sensitive transactional and operational work.
• Strong communication and follow-up skills when coordinating with vendors and internal stakeholders.
• Proficiency in Microsoft Excel and standard business systems.
• Strong organizational prioritization and problem-solving skills.

Benefits

• Paid time off.
• Opportunities for professional growth and career advancement.
• A collaborative innovative and high-performance work environment.