OFFICE ASSISTANT

Join SEAPORTS as an Office Assistant and become a vital part of our dynamic team supporting daily operations at one of the nations leading port authorities. This role offers an exciting opportunity to contribute to a fast-paced environment where organization communication and efficiency are key to keeping everything running smoothly.

As an Office Assistant you will play a crucial role in maintaining seamless administrative processes that support our teams and stakeholders. If you thrive in a collaborative setting and enjoy multitasking with a detail-oriented approach this position is for you.

• Provide comprehensive administrative support to ensure office efficiency and productivity.
• Serve as a reliable point of contact for internal teams and external visitors.
• Assist with day-to-day operations to help the SEAPORTS team meet organizational goals.

• Manage incoming calls emails and correspondence directing inquiries appropriately.
• Coordinate scheduling appointments and meetings for various departments.
• Maintain organized filing systems both digital and physical ensuring easy retrieval of documents.
• Prepare and process routine reports forms and documentation as required.
• Support inventory tracking and ordering of office supplies to maintain stock levels.
• Greet and assist visitors providing a welcoming and professional first impression.
• Assist with data entry and basic bookkeeping tasks as needed.
• Collaborate with team members to support special projects and events.

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience in an administrative or office assistant role preferred.
• Strong organizational skills with an ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word Excel Outlook) and comfortable learning new software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and a proactive approach to problem-solving.

• Competitive salary with opportunities for growth and development.
• Comprehensive health dental and vision insurance plans.
• Retirement savings plan with company match.
• Generous paid time off and holiday schedule.
• Supportive and inclusive workplace culture focused on collaboration.
• Access to professional training and career advancement resources.