The Finance Coordinator exists to support accurate compliant and timely financial management of program and grant resources by executing core finance processes and providing reliable financial information to program and finance leadership. The role contributes to organizational effectiveness by ensuring highquality transaction processing budget tracking and financial documentation enabling Finance Advisors and Managers to make sound financial decisions and meet donor requirements.
Primary Responsibilities
1. Program Financial Processing & Documentation
Process record and maintain accurate financial transactions for program activities grants and sub-awards in line with organizational standards.
Ensure all financial documentation is complete properly filed and audit-ready at all times.
Conduct timely reconciliations and maintain reliable financial records within the ERP system.
2. Budget Tracking & Expenditure Monitoring
Monitor project budgets and track expenditures against approved plans.
Identify analyze and document budget variances and support timely escalation where required.
Ensure expenditure data is accurately compiled and submitted within agreed timelines.
Support early identification and reporting of potential overspends or budget risks.
3. Donor & Program Reporting Support
Provide accurate and timely financial inputs for donor and internal program reports.
Ensure all supporting documentation is well-organized accessible and aligned with reporting requirements.
Maintain high standards of accuracy and consistency in all financial reporting outputs.
4. Subaward & Partner Support
Support financial review processes for sub-awardees and partners to ensure compliance and accuracy.
Verify completeness and correctness of partner financial documentation prior to submission or processing.
Facilitate timely processing of partner-related financial transactions and escalate issues as required.
5. Compliance Controls & Audit Readiness
Ensure adherence to financial policies procedures and donor requirements.
Support maintenance of strong internal controls and promote compliance across all assigned tasks.
Prepare statutory and financial documentation accurately and within required timelines.
Promptly identify and escalate any compliance or control issues to ensure timely resolution.
Performs any other assigned tasks.
SUCCESS MEASURES
Performance will be assessed against agreed performance focus areas with associated annual targets defined reviewed and evaluated through the organizations performance management process. Performance in this role will be demonstrated through :
High accuracy and reliability of program finance data
Timely processing of program and grant transactions
Strong compliance and audit readiness
Trust and reliability with program and finance teams
Minimum Requirements
Bachelors degree in Finance Accounting Business or related field
24 years experience in finance grants or project accounting support
Experience working in donorfunded or multiproject environments preferred
Basic knowledge of budgeting reporting and financial controls
Skills & Professional Capabilities
Financial data accuracy and attention to detail
ERP or accounting systems proficiency
Basic budget tracking and reconciliation
Strong organization and time management
Clear written and verbal communication
Ipas is strongly committed to providing a work environment that is free from all forms of harassment discrimination and inequity. We recruit employ train promote and compensate our personnel without regard to race age sex religion national origin color creed ancestry citizenship caste ethnicity regional identity tribal identity marital status veteran status disability genetic information gender identity transgender status sexual orientation or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.
Required Experience:
IC
The Finance Coordinator exists to support accurate compliant and timely financial management of program and grant resources by executing core finance processes and providing reliable financial information to program and finance leadership. The role contributes to organizational effectiveness by ensu...
The Finance Coordinator exists to support accurate compliant and timely financial management of program and grant resources by executing core finance processes and providing reliable financial information to program and finance leadership. The role contributes to organizational effectiveness by ensuring highquality transaction processing budget tracking and financial documentation enabling Finance Advisors and Managers to make sound financial decisions and meet donor requirements.
Primary Responsibilities
1. Program Financial Processing & Documentation
Process record and maintain accurate financial transactions for program activities grants and sub-awards in line with organizational standards.
Ensure all financial documentation is complete properly filed and audit-ready at all times.
Conduct timely reconciliations and maintain reliable financial records within the ERP system.
2. Budget Tracking & Expenditure Monitoring
Monitor project budgets and track expenditures against approved plans.
Identify analyze and document budget variances and support timely escalation where required.
Ensure expenditure data is accurately compiled and submitted within agreed timelines.
Support early identification and reporting of potential overspends or budget risks.
3. Donor & Program Reporting Support
Provide accurate and timely financial inputs for donor and internal program reports.
Ensure all supporting documentation is well-organized accessible and aligned with reporting requirements.
Maintain high standards of accuracy and consistency in all financial reporting outputs.
4. Subaward & Partner Support
Support financial review processes for sub-awardees and partners to ensure compliance and accuracy.
Verify completeness and correctness of partner financial documentation prior to submission or processing.
Facilitate timely processing of partner-related financial transactions and escalate issues as required.
5. Compliance Controls & Audit Readiness
Ensure adherence to financial policies procedures and donor requirements.
Support maintenance of strong internal controls and promote compliance across all assigned tasks.
Prepare statutory and financial documentation accurately and within required timelines.
Promptly identify and escalate any compliance or control issues to ensure timely resolution.
Performs any other assigned tasks.
SUCCESS MEASURES
Performance will be assessed against agreed performance focus areas with associated annual targets defined reviewed and evaluated through the organizations performance management process. Performance in this role will be demonstrated through :
High accuracy and reliability of program finance data
Timely processing of program and grant transactions
Strong compliance and audit readiness
Trust and reliability with program and finance teams
Minimum Requirements
Bachelors degree in Finance Accounting Business or related field
24 years experience in finance grants or project accounting support
Experience working in donorfunded or multiproject environments preferred
Basic knowledge of budgeting reporting and financial controls
Skills & Professional Capabilities
Financial data accuracy and attention to detail
ERP or accounting systems proficiency
Basic budget tracking and reconciliation
Strong organization and time management
Clear written and verbal communication
Ipas is strongly committed to providing a work environment that is free from all forms of harassment discrimination and inequity. We recruit employ train promote and compensate our personnel without regard to race age sex religion national origin color creed ancestry citizenship caste ethnicity regional identity tribal identity marital status veteran status disability genetic information gender identity transgender status sexual orientation or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.
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