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Executive Assistant

Outsourcing CB

Job Location:

Lagos - Nigeria

Monthly Salary: Not provided by the employer

Posted: 6 November 2026 (1 hour ago)

Application Deadline: 3 February 2027

Vacancies: 1 Vacancy

Job Summary

A CEOs day involves making important decisions managing competing priorities and keeping the business moving forward. To do this effectively they need someone who can keep things organised behind the scenes. As the Executive Assistant to the CEO you will provide high-level administrative and coordination support helping the CEO manage their schedule stay informed and follow through on important business activities. From coordinating meetings and preparing executive documents to tracking decisions and following up with departments you will play an important role in ensuring that nothing important falls through the cracks.

This role requires someone who is organised proactive discreet and confident enough to manage multiple priorities while knowing when a matter needs the CEOs attention.

Who are we looking for

You are highly organised and can manage schedules meetings and competing priorities effectively.
You are a strong communicator with excellent writing editing and report preparation skills.
You are proactive and take initiative to follow up on pending tasks without waiting to be reminded.
You are discreet and understand the importance of handling confidential business and personal information.
You are comfortable interacting with senior management employees customers and external stakeholders.
You are detail-oriented and can identify missing information scheduling conflicts and potential delays.
You are adaptable and can work under pressure with minimal supervision.
You exercise sound judgment and understand the boundaries of your authority when handling executive matters.

Your Responsibilities

Executive and Administrative Support

You will manage the CEOs calendar appointments meetings and daily schedule ensuring that priorities are properly organised and scheduling conflicts are resolved.
You will coordinate management meetings conferences official engagements and business travel including transport and accommodation arrangements where required.
You will prepare meeting agendas briefing notes presentations reports and other relevant materials ahead of scheduled engagements.
You will take accurate meeting minutes document decisions assign action owners and deadlines and circulate approved records to authorised recipients.
You will draft proofread and manage official correspondence memos letters reports and other executive documents.
You will maintain an organised filing and retrieval system for physical and electronic records.

Communication and Stakeholder Management

You will serve as an administrative point of contact between the CEO and internal or external stakeholders.
You will screen calls emails messages invitations and meeting requests prioritising them according to the CEOs instructions.
You will communicate authorised executive instructions and decisions to relevant personnel and confirm receipt where necessary.
You will maintain professional relationships with customers suppliers business partners consultants and other stakeholders.
You will promptly escalate urgent sensitive or high-impact communications to the CEO.
You will ensure that no commitments or decisions are made beyond your delegated authority.

Executive Coordination and Follow-up

You will maintain an action tracker for CEO decisions management directives projects deadlines and outstanding commitments.
You will request progress updates from department heads and assigned personnel documenting progress challenges and next steps.
You will follow up on outstanding tasks and escalate overdue assignments unresolved issues and conflicting priorities.
You will coordinate departmental report submissions and consolidate relevant information for executive review.
You will identify scheduling conflicts missing information and pending decisions that may affect business operations.

Business and Operational Support

You will develop an understanding of the businesss automotive workshop operations including servicing diagnostics repairs procurement customer service and administration.
You will support cross-departmental coordination and special projects assigned by the CEO.
You will assist with preparing business proposals presentations performance reports strategic planning documents and management dashboards.
You will track assigned projects against agreed milestones and communicate potential risks or delays early.
You will coordinate management meetings corporate events and official business engagements.
You will handle other reasonable administrative assignments that support the CEOs effectiveness.

Confidentiality Records and Information Security

You will handle confidential business information executive communications personnel matters and company records with discretion.
You will store and share documents through approved systems ensuring that access is restricted to authorised persons.
You will verify recipients and attachments before sending sensitive information.
You will protect passwords devices files and confidential meeting materials in line with company policies.
You will exercise sound judgment when handling sensitive information and refer uncertain disclosure requests to the CEO.

Professional Conduct and Compliance

You will demonstrate integrity initiative reliability diplomacy and professionalism in all official interactions.
You will comply with company policies procedures reporting protocols and records-management requirements.
You will protect the companys reputation when interacting with internal and external stakeholders.
You will maintain clear boundaries between administrative coordination and executive decision-making.
You will perform other reasonable duties assigned by the CEO that are consistent with your role.

What Success looks like

The CEOs calendar is well-managed accurate and organised with scheduling conflicts identified and resolved promptly.
Meeting agendas minutes reports presentations and correspondence are prepared accurately and delivered on time.
Management decisions and action points are properly documented assigned and followed up within agreed timelines.
Outstanding tasks delays and issues requiring executive attention are escalated promptly.
Communication between the CEO and relevant departments is clear timely and properly coordinated.
Assigned projects and administrative tasks are tracked and delivered within agreed timelines.
Confidential information and company records are handled securely and shared only with authorised persons.
The CEO consistently receives organised information and dependable administrative support to focus on business priorities.

To be considered for this role you should have

Excellent written and verbal communication skills.
Strong editing proofreading and report-writing abilities.
Excellent organisation planning prioritisation and time management skills.
Experience or demonstrated ability in calendar management meeting coordination and executive administration.
Strong minute-taking documentation and action-tracking skills.
Proficiency in Microsoft Office tools particularly Word Excel and PowerPoint.
Confidence using digital calendars spreadsheets presentations and electronic filing systems.
Strong interpersonal stakeholder management and relationship-building skills.
High levels of integrity discretion and confidentiality.
Good problem-solving skills and the ability to identify matters requiring executive attention.
The ability to manage multiple priorities and work under pressure with minimal supervision.

Challenges you may face in this role

Managing a busy executive calendar while balancing urgent requests and competing priorities.
Handling last-minute schedule changes urgent assignments and unexpected meetings.
Following up with multiple departments and ensuring that assigned tasks are completed within agreed deadlines.
Handling sensitive information and communications that require sound judgment and discretion.
Consolidating information from different departments into accurate and useful executive reports.
Managing stakeholder expectations while maintaining clear boundaries around the CEOs decision-making authority.
Staying organised and maintaining accuracy when handling multiple assignments simultaneously.

The Goodies

Competitive salary of NGN 200000 monthly.
Opportunity to gain direct exposure to executive management and business operations.
Opportunity to develop skills in executive administration project coordination and stakeholder management.
Opportunity for learning and professional growth.
A great working environment and supportive team.

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