Administrative and Facility Management Assistant

Keeping the Business Running

• Be the calm organised force behind schedules correspondence filing and everything admin physical and digital.
• Keep contracts vendor agreements and records organised enough that anyone could find anything anytime.
• Chase quotations raise purchase requests and track deliveries so procurement never becomes a bottleneck.
• Make new hires feel instantly at homedesks ready access sorted welcome kits waiting.
• Keep the supply cabinet stocked before anyone even notices its running low.
• Bring the energy (and the logistics) behind team events and engagement moments.

Keeping the Building Alive

• Be the reason the office is clean functional and running like clockwork every single day.
• Build real relationships with vendors cleaning security power HVAC plumbing and hold them to their word.
• Keep a watchful eye on generators inverters ACs and CCTV catching issues before they become emergencies.
• Champion health and safety fire drills first aid kits evacuation plans so everyone goes home safe.
• Track utility bills and facility spend like its your own money.
• Run access control and visitor management with a security-first people-friendly touch.
• Plan smart office layouts and workstation setups including the unglamorous but essential IT cabling and hardware placement.
• Keep an eagle eyed asset register and run audits that actually catch whats missing.

Making the Money Work

• Compare vendor quotes and negotiate contracts that dont waste a single naira.
• Track facility budgets and flag overspending before it becomes a problem.
• Stay on top of SLA renewal dates so nothing important ever quietly expires.
• Any other duties assigned.

• A Bachelors degree or HND in Business Administration Facility Management or something adjacent to a certification in Facility Management or HSE is a bonus.
• At least 3 years doing this (or something very like it) ideally in a tech company startup or another fast-moving environment.
• A knack for juggling ten things at once without dropping any of them.
• Comfort with Microsoft Office and a general love of tools that make work easier.
• Enough hands on facility knowhow to hold your own with technicians and vendors.
• Communication skills that work just as well in a WhatsApp message to a vendor as in a memo to the CEO.
• A basic feel for office IT needsyou dont need to fix the server but you should know where the cables go.
• Discretion and integrity youll have your hands on company resources and sensitive information and we need to trust you completely.
• Work Type: Hybrid (4 days onsite & 1 day remote)