Contract Administrator

Ventia is on the hunt for an experienced Contract Administrator to support our operations team in Whanganui. This role is responsible for contract administration tender submissions training coordination health and safety support and general office administration.

Whats in it for me
Competitive remuneration Health Insurance
Be part of a supportive team with genuine career development opportunities
Flexibile working environment
Join a growing infrastructure services organisation

Key Responsibilities
Contract Administration
Prepare and submit monthly client claims
Maintain contract databases and electronic contract files
Follow up claims through to payment and resolve client queries

Tender Administration
Obtain and organise tender documentation
Prepare tender files schedules and supporting documents
Coordinate tender submissions and ensure deadlines are met

Training & Compliance
Maintain employee training and competency records
Coordinate training bookings and mandatory compliance requirements

Health & Safety Support
Assist with safety audits reporting and hazard management
Support incident investigations and corrective actions
Promote a strong safety culture across the business

General Administration
Provide administrative support to managers
Prepare correspondence reports and meeting minutes
Manage visitor and contractor sign-in processes
Support the efficient day-to-day operation of the office

About You
Minimum 4 years experience in an administration support role
Excellent written and verbal English communication skills
Strong Microsoft Office skills particularly Word and Excel
Highly organised with strong attention to detail
Ability to manage multiple priorities and meet deadlines
Experience in contract administration construction or infrastructure industries is advantageous

What Youll Bring
A proactive and positive attitude
Strong customer service and stakeholder management skills
Commitment to health safety and compliance
A focus on accuracy efficiency and continuous improvement

About Ventia
As a leading services provider wemaintain operateand manage the essentialinfrastructure that makes modern life possible across Australia and New Zealand. With more than35000 employeesandsubcontractorsacross 400 sites joining Ventia means becoming part of a team that values its people supports careergrowthand helps everyone go further towards their full potential.

Our commitment to Fairness Inclusion and Respect shapes how we lead collaborate hire and support one another. We welcome applications from people of all ages abilities and backgrounds including Māori and Pasifika peoples and people of all genders identities sexual orientations beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

How to apply
Click the Apply Now button to start the journey to find your further with Ventia.

Position Reference Number: 168685