Vacancies Executive Assistant (Fixed-Term Contract 6 Months)

At AkzoNobel we believe that great leaders are supported by exceptional people behind the scenes. We are looking for an experienced Executive Assistant to join our Finance organization on a six-month fixed-term this role you will be a trusted partner to senior leaders ensuring smooth day-to-day operations and helping create an environment where our leadership team can perform at its best.

You will play a key role in enabling effective leadership by anticipating needs coordinating priorities and ensuring operational excellence across a broad range of administrative andorganizational activities.

Key Responsibilities

• Executive Support & Calendar Management
• Manage complex calendars and scheduling for senior Finance leaders.
• Coordinate meetings prepare agendas and supporting documentation and ensure all logistics are arranged.
• Organize internal and external meetings workshops leadership events and off-site sessions.
• Welcome and coordinate visitors and ensure a professional experience.
• Meeting & Event Coordination
• Organize virtual and in-person meetings using Microsoft Teams and other collaboration tools.
• Ensure meeting participants locations and materials are aligned and communicated effectively.
• Support leadership team meetings and cross-functional initiatives.
• Travel Management
• Coordinate domestic and international business travel arrangements.
• Arrange flights trains accommodations visas and other travel requirements.
• Monitor travel-related budgets and expenses.
• Administrative & Project Support
• Prepare presentations reports communications and other business documentation.
• Support project teams with administrative coordination and follow-up activities.
• Create and manage purchase orders and related administrative processes.
• Process and monitor expense claims through Concur.
• Employee Lifecycle Support
• Assist with onboarding and offboarding activities in collaboration with HR.
• Coordinate practical arrangements for new starters and departing employees.
• Support team engagement activities and special occasions.
• Team Collaboration
• Work closely with fellow Executive Assistants in a collaborative support model providing back-up coverage when strong relationships with internal stakeholders including Facilities IT HR and Finance teams.
• Identify opportunities to improve administrative processes and ways of working.

What You Bring

• Bachelors degree or equivalent professional experience.
• Minimum 5 years of experience as an Executive Assistant preferably supporting senior leaders within a multinational organization.
• Excellent organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
• Strong communication skills in both Dutch and English written and verbal.
• High level of discretion and ability to handle confidential information.
• Experience supporting senior stakeholders in a fast-paced corporate environment.
• Proficiency with Microsoft Office applications including Outlook Word Excel PowerPoint and Teams.
• Experience with systems such as SAP Concur or similar business applications is an advantage.
• Strong attention to detail and a proactive solution-oriented mindset.
• Collaborative team player with a customer-focused approach and a commitment to excellence.

At AkzoNobel you will join a global organization with a strong purpose and a collaborative culture. We offer opportunities for professional development international exposure and the chance to work closely with senior leaders while making a meaningful contribution to the success of our Finance organization.