Capital Operations Specialist | Transitions Project Coordinator

Role: Capital Operations Specialist - Upgrades & Transitions

Priority Location: Mexico and Philippines

Working Hours: 8AM - 5PM (Mon - Fri) US Pacific Time

Salary Range: $2000 - $2500 (max) USD per month (The final offer is at the clients discretion and depends on the candidates interview results skills and experience.)

Type of contract: Independent Contractor

Type of job: Remote

Department: Capital & Machine Operations

Reports to: Service & Capital Operations Manager

About the Role:

You will own the project work that moves the fleet forward: machine relocations equipment upgrades and vendor-transition programs. This is a project-coordination role each initiative is a defined effort with a start a sequence of dependencies and a clean finish.

You will develop the judgment to scope each project sequence the work and drive it to completion while keeping clinical operations uninterrupted. Over time you will help standardize how the department runs these transitions so each one is faster and cleaner than the last.

Key Responsibilities:

• Own upgrade and relocation projects. Scope plan and drive equipment upgrades and machine relocations from kickoff through completion.
• Run vendor transitions. Coordinate the move of units between service arrangements for example transitioning machines from a third-party servicer back onto OEM coverage managing the handover cleanly.
• Hold the project timeline. Sequence milestones and dependencies track action items and surface risks early so a transition does not stall or disrupt clinical use.
• Coordinate stakeholders. Keep vendors clinical sites and internal teams aligned through each transition calibrating communication to the size and complexity of the site.
• Maintain records. Ensure machine records in the system of record are updated as units are relocated upgraded or moved between vendors.
• Document the process. Build and maintain the transition and upgrade SOP library so the program stays repeatable and transferable as volume grows.

Engagement & Requirements:

This is a full-time remote contractor position. We are hiring across Mexico and the Philippines.

Candidates from either region are welcome; all requirements below apply equally.

• Working hours: Substantial daily overlap with U.S. Pacific business hours is required.
• English proficiency: Professional written and spoken English is essential; this role coordinates directly with U.S. clinical staff and equipment vendors.
• Tooling: Comfortable in project and operations software ( in use today; a CMMS platform Oxmaint is being adopted as the system of record). Able to learn new systems quickly.
• Setup: Reliable high-speed internet and a professional remote working environment.

Qualifications and Skills:

The core requirements are what a candidate must bring on day one. The additional strengths are meaningful advantages but can be developed on the job.

Core requirements (must-have)

• Demonstrated project-coordination experience ideally on multi-stakeholder initiatives
• Rigorous attention to accuracy able to trace every reported fact to its source and resist filling gaps with assumptions
• Strong judgment in reading a situation and flexing the approach to the sites size and complexity
• Excellent organization and follow-through across many moving pieces
• Clear confident communicator able to align clinical vendor and internal stakeholders

Additional strengths (nice-to-have)

• Healthcare clinical operations or capital-equipment experience
• Experience with equipment relocations installs or vendor migrations
• Familiarity with healthcare regulatory
• Experience building SOPs; exposure to or a CMMS platform

Compensation:

Compensation is a blended monthly USD band applicable across both hiring regions structured with the potential to step up over time based on performance. Increases are tied to performance reviews and are not automatic advancement to the next level occurs only where performance supports it.

• Year 1(starting): $2000 - $2500 / month
• Year 2 (up to): $2500 - $3000 / month
• Year 3 (up to): $3000 - $3500 / month

Required Experience:

IC