Assistant Administrator Fund Admin

Purpose of the Job

Provide support and assistance to the Directors Managers and Senior Administrator in the payment process. This involves handling callbacks for the setup of suppliers ensuring that payments for client invoices or fund transfers are executed accurately and efficiently. Collaboration with the front office administration team is essential particularly in managing filing duties and overseeing post-payment control aspects to ensure compliance with established procedures.

Main Responsibilities

• Processing of payments by working closely with the administration team.
• Take responsibility for allocated tasks in line with the Ocorian policy and procedures.
• Preparing Ad-hoc & regular payment runs using various online banking systems.
• Review & completing Call backs in line with procedures.
• Maintain Supplier details on eFront as required.
• Adhering to the deadlines set for preparing and effecting payments.
• Collating the payment packs together with backup for checking and sign off.
• Ensure filing is performed as required for the payment process.
• Ensure workflows on Efront are effected efficiently and timely .
• Ensure overall quality and accuracy of payment processing to required standards at all times.
• Liaise with clients to ensure efficient delivery of output and client service expectations.
• Effecting post payments control as required to ensure payments have been properly effected.
• Answering queries raised in connection with payments.
• Assist with team filing . 
• Support seniors in the handling and proper keeping of KPIs for the process including quality control logs.
• Communicate effectively with the Client Administration team to ensure they are aware of any issues that may impact on the deadlines and expectations in terms of timing
• Be aware of risk exposure and promptly escalate issues arising to other members of the Management team

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Qualifications :

• University degree in Business and Finance or any other relevant field.

Knowledge Skills and Experience

• At ease with the use of technology necessary for conducting board meetings.
• Microsoft Office Proficiency (Intermediate level).
• Having a minimum of 1 year of working experience.

Competencies

• Payment Processing.
• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels. 
• Flexibility energy and enthusiasm. 
• Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL  We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if theres anything we can do to make the process easier for you. You can reach us at .

Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status. 

Remote Work :

No

Employment Type :

Full-time