Office Coordinator

We are looking for a proactive and organised Office Coordinator to oversee the smooth day-to-day running of our office. This role is ideal for someone with previous office coordination/administration experience who takes pride in creating a well-organised efficient and welcoming workplace.

Key Responsibilities

• Manage the day-to-day operations of the office to ensure the office is well-maintained safe and in good working condition.

• Oversee office cleanliness and coordinate with cleaning staff to maintain a high standard of hygiene.

• Monitor and manage office supplies placing orders as needed to avoid shortages.

• Work closely with the HR Manager to ensure smooth onboarding of new employees including workspace setup and coordination.

• Assist with travel arrangements including flights accommodation and itineraries. Support the planning and coordination of company events and team activities.

• Support HR manager in maintaining health and safety standards ensuring compliance with relevant regulations and internal policies.

• Act as a point of contact for office-related queries and external vendors.

• Coordinate maintenance and repair work when necessary.

• Help establish improve and document office processes and procedures.

• Assist with ad hoc office-related and administrative tasks as required.

Requirements

• 3 years of ongoing previous experience managing day-to-day office operations.

• Strong organisational and multitasking skills.

• Good communication and interpersonal abilities.

• Ability to work independently and collaborate with cross-functional teams.

• Attention to detail and a proactive problem-solving approach.

• Familiarity with health and safety practices in an office environment is an advantage.