Position Overview
We are looking for a detail-oriented and organized Client & Sales Administration
professionalto join our dynamic team. This role is idealfor a juniorto middle-skilled
graduate who is eagerto support sales operations coordinate vendor
communications and ensure seamless order processing and administrative
management.
Key Responsibilities
1. Sales Enquiry & Proposal Support
Enquiry Management: Coordinate incoming client enquiries and assistin
identifying target areas based on customer needs.
Vendor Coordination: Contact vendors to check site availability obtain pricing
and compile vendor quotations.
Proposal Preparation: Select optimal advertising sites and prepare detailed
proposal documents and formats.
Site Mapping: Map precise site locations using Google Maps inputting
coordinates and photos with Microsoft Power Point/ Canva to ensure
high-quality presentations.
Client Quotations: Finalize approved client quotations share proposals to
respective clients and support subsequent clientfollow-ups. Comfortable with
utilizing CRM.
2. Order Processing & Coordination
Media Confirmations: Assistthe sales team in preparing and drafting Media
Confirmation documents based on confirmed customer orders.
Purchase Order Administration: Manage Purchase Order (PO) administrative
tasks and send documents back to clients.
Document Management: Upload signed files to the server and coordinate with
the Accounts team to ensure promptinvoice issuance.
Supplier Coordination: Draft and issue Purcahse Orders to media suppliers and
coordinate with the sales team for accuracy reviews before sending.
3. Database Maintenance & Tracking
Master Lists: Systematically record sales and purchase details in master Excel
tracking lists to maintain up-to-date transaction history.
Campaign Tracking: Track and update Campaign Expiry Lists to log and monitor
contracttimelines forfuture follow-ups.
Record Keeping: Maintain accurate and organized customer records recording
correspondences and routing inquiries as necessary.
Requirements
Education: Diploma orBachelors degree inBusiness Administration Marketing
or a related field (Juniorto Middle-skilled graduates are highly encouraged to
apply).
Technical Proficiency: Solid proficiency in Microsoft Excel/Google Sheets for
tracking and data entry.
Geographical & Office Tools: High comfortlevel using Google Maps for
coordinates plotting and location identification. High comfort with using CRM &
Microsoft Products; PowerPoint AI Tools Gemini Claude Canva and Cloud
Storages.
Attention to Detail: Meticulous attention to detail ensuring accuracy in pricing
coordinates and paperwork.
Interpersonal & Communication Skills: Professional communication skills
(written and verbal)to correspond effectively with both vendors and clients.
Self-Management: Strong organizational and multitasking skills with the ability
to work under minimal supervision.
Transport : Possess own transport and valid driving licence. Willing to travel
locally and outstation when required with travel & petrol allowances.
Language: Fluentin English andBahasa Malaysia; Mandarin is an added
advantage
Education: Diploma orBachelors degree inBusiness Administration Marketing or a related field (Juniorto Middle-skilled graduates are highly encouraged to apply). Technical Proficiency: Solid proficiency in Microsoft Excel/Google Sheets for tracking and data entry. Geographical & Office Tools: High comfortlevel using Google Maps for coordinates plotting and location identification. High comfort with using CRM & Microsoft Products; PowerPoint AI Tools Gemini Claude Canva and Cloud Storages. Attention to Detail: Meticulous attention to detail ensuring accuracy in pricing coordinates and paperwork. Interpersonal & Communication Skills: Professional communication skills (written and verbal)to correspond effectively with both vendors and clients. Self-Management: Strong organizational and multitasking skills with the ability to work under minimal supervision. Transport : Possess own transport and valid driving licence. Willing to travel locally and outstation when required with travel & petrol allowances. Language: Fluentin English andBahasa Malaysia; Mandarin is an added advantage
Job Location:
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