Facilities Coordinator

Classification: Professional/Technical

Reports to: Facilities Manager

Job Purpose:

Reporting to the Facilities Manager the Facilities Coordinator is responsible for general administration management and supervision of the routine preventative predictable and emergency maintenance of all facilities and related equipment. Incumbent supervises actively leads with handson participation in a variety of building and grounds maintenance repair remodel custodial receiving and facility rental functions of the University.

Duties:

1. Serve as member of the Facilities Management Department participating in discussions decisionmaking and policy recommendations
2. Provide direct supervision to maintenance functions within the Department
3. Supervise and evaluate the work of the department and/or contract staff
4. Approve work orders and inspect work in progress
5. Develop and prioritize work assignments and supervise the accomplishment of tasks assigned
6. In collaboration with the Coordinator of Security develop and maintain inservice training in safety and emergency procedures for department and University community
7. Develop and implement plans for equipment and building preventative maintenance as needed
8. As requested by the Director estimate labor and material costs for repairs remodel work equipment repair and replacement; research costs and prepare appropriate purchase order requests for equipment materials and supplies; work closely with the Coordinator of Purchasing
9. Assist Director by submitting budget recommendations for maintenance and operations and oversee expenditures for appropriateness staying within the allocated budgets
10. Under the supervision of the Director oversee the receiving and distribution of University equipment furniture and supplies; maintain inventory of supplies furniture and equipment
11. Inspect and evaluate the condition of University facilities equipment machinery parking lots roadways and sidewalks and make recommendations to the Director
12. Actively participate in a variety of building and grounds maintenance projects
13. Coordinate the setup for meetings and special events
14. Coordinate and schedule regulatory inspections with external agencies and under the direction of the Director initiate any corrective action that may be necessary as a result of those inspections
15. Identify establish and maintain working relationships with vendors in support of maintaining campus operations
16. Record and compile maintenance service requests; provide daily reports to Director
17. Must have ability to work varied hours sometimes extended hours including oncall evening weekend and holiday duty
18. Other duties as assigned

Reporting Positions:

1. Maintenance and Facilities personnel

Skills:

1. Must possess skills to be able to explain and demonstrate the essential functions of the position
2. Must possess strong interpersonal skills and the ability to communicate ideas and information clearly and effectively at all levels within the University in English; Ability to speak Arabic strongly preferred
3. Demonstrated knowledge of building and construction practices and the laws affecting the construction and repair of education buildings
4. Must possess customer service skills: professionalism; ability to assess problems and needs
5. Must have the ability to plan prioritize assign and supervise the work of others plan projects and apply standard maintenance practices and concepts
6. Demonstrated sound knowledge of facilities maintenance and care including health safety and emergency procedures related to maintenance and operations functions
7. Knowledge of design and operation of access control CCTV and Fire Alarm systems
8. Knowledge of proper methods materials tools and equipment used in the grounds maintenance trade
9. Demonstrated knowledge of inventory control practices
10. Must be comfortable working in a very fastpaced environment capable of resolving crises in a professional manner
11. Must be able to respond to crisis or emergency situations on campus as well as respond to phone calls with sound judgment and calming demeanor providing guidance and assistance as needed
12. Demonstrated sound knowledge of fire crisis and risk management programs
13. Ability to keep detailed records; to assemble and organize information and to prepare and submit reports related facilities and maintenance operations in an acceptable format
14. Ability to train and supervise department and/or contract personnel
15. Demonstrated proficiency in the use of standard software applications
16. Demonstrable high ethical standards and patience
17. Ability to maintain and ensure confidentiality of work related information and materials
18. Demonstrated ability to plan prioritize and problemsolve; use sound professional judgment
19. Possession of valid vehicle operators license
20. Must be able to lift 50 75 pounds as needed for emergency and urgent responses
21. Must be able to inspect and perform work from ladders and scaffolding
22. Ability to work long and varied hours including oncall evening and weekends when required

Experience and Education:

1. At least three years of progressively responsible experience in the maintenance of complex facilities preferably those facilities that would be found in a University setting
2. Experience in the use of desktop PC computers; experience in operating and managing a computerized maintenance management and inventory system
3. Experience in preventative maintenance
4. Experience managing facilities associated with various venues open to the public
5. Experiences in the coordination and supervision of facilities and maintenance personnel
6. Proven track record of employing friendly flexible and collaborative approaches to working successfully within a diverse population.

Required Experience:

Manager