Require a Logistics Officer-IPT in Nairobi, Kenya

Interplant Transfer Coordination

• Coordinate the movement of raw materials finished goods and other products between company plants depots and other designated storage areas.
  
• Liaise with the sending and receiving plants to confirm movement requirements quantities loading schedules and delivery priorities.
  
• Coordinate vehicle allocation and dispatch in line with approved transport plans.
  
• Track vehicles from loading point to destination and provide regular status updates.
  
• Follow up on delivery documentation including delivery notes transfer documents weighbridge tickets and proof of delivery.
  
• Identify and escalate delays vehicle breakdowns loading challenges or other operational issues affecting transfers.
  
• Maintain accurate records of all interplant movements.
  

Warehouse/ storage areas to Plant Logistics

• Coordinate the movement of bulk cargo from the designated loading areas to the respective plant or designated warehouse.
  
• Liaise with the logistics officer- Imports and transporters to ensure cargo is moved within the required timelines.
  
• Monitor cargo availability customs clearance status transport allocation and delivery schedules.
  
• Ensure relevant delivery and transport documentation is properly captured and filed.
  
• Escalate potential delays that may affect production customer supply or logistics costs.
  

Rail Coordination

• Support the planning and coordination of rail movements from the rail terminal to the plants
  
• Liaise with railway operators and internal stakeholders on rail movement schedules.
  
• Monitor wagon loading dispatch arrival and offloading activities.
  
• Track rail consignments and provide regular movement status updates.
  
• Coordinate with the receiving plant to ensure readiness for arrival and offloading.
  
• Follow up on rail delays wagon availability documentation issues and operational constraints.
  
• Maintain accurate records of rail movements and associated documentation.
  

Transporter Coordination

• Communicate daily transport requirements to appointed transporters.
  
• Follow up on vehicle availability driver details vehicle positioning loading and delivery.
  
• Monitor transporter performance against agreed service requirements.
  
• Report recurring service failures delays or non-compliance to the Logistics Manager
  
• Support the verification of transport documentation and delivery records.
  

Logistics Tracking & Reporting

• Maintain daily logistics movement trackers covering road rail interplant and plant deliveries.
  
• Prepare daily/weekly logistics status reports as required.
  
• Monitor key logistics performance indicators including:
  • On-time delivery
    
  • Vehicle turnaround time
    
  • Port-to-plant transit time
    
  • Rail transit time
    
  • Loading/offloading delays
    
  • Storage exposure
    
  • Pending deliveries
    
  • Proof of delivery compliance
    
• Maintain an updated record of outstanding and delayed movements.
  
• Support reconciliation of transport and delivery records.
  

Documentation & Compliance

• Ensure logistics documentation is complete accurate and properly filed.
  
• Verify delivery notes transfer documents weighbridge tickets container details and proof of delivery.
  
• Follow company logistics procedures transport policies and safety requirements.
  
• Ensure movements comply with applicable statutory and company requirements.
  
• Escalate documentation gaps or compliance issues promptly.
  

• Bachelors degree in Logistics Supply Chain Management Transport Management Business Management or a related field.
  

Professional Qualifications

• Certification in Fleet/ Logistics or Transport Management is an added advantage.
  

Experience

• Minimum 35 years experience in logistics warehouse and transport operations management.
  
• Experience in transport coordination fleet tracking warehouse operations or distribution will be an added advantage.
  
• Exposure to road rail containerized cargo or interplant logistics is desirable.
  
• Proficiency in Microsoft Excel and other standard office applications.
  
• Knowledge of ERP/logistics management systems is an added advantage.
  

Key Attributes and competencies

• Strong coordination communication and follow-up skills.
  
• Good organizational time-management and attention-to-detail skills.
  
• Ability to manage multiple logistics movements in a fast-paced environment.
  
• Strong problem-solving escalation and stakeholder management skills.
  
• Basic analytical and reporting capabilities
  
• Ability to work independently and collaboratively.
  
• High level of integrity accountability and ownership.