Require a HR Manager in Nairobi, Kenya

• Oversee end-to-end recruitment from drafting job descriptions to onboarding new hires and ensure process and compliances are being adhered HR Policy Review and Formulation/ Updation :
  
• Ensure all HR Policies are evaluated formulated as per codes of conduct in alignment with legal requirements and company values.
  
• Ensure implementation of the HR policies on ground by issuing Memos Scheduling trainings for awareness of the employees
  

Attendance and Shift Management

• Administer attendance tracking leave management and shift rosters in the HRMS tools for accuracy
  

Stakeholder Management

• Collaborate with the leadership team and the department heads to ensure regular assessment of the HR requirements disciplinaries etc
  

Employee Relations and Engagement

• Grievance Handling: Establish transparent channels for employees to voice concerns. Mediate and resolve disputes between employees supervisors and union representatives
  
• Union Liaison: Engage proactively with labor unions participate in wage negotiations and ensure compliance with collective bargaining agreements.
  
• Communication: Facilitate transparent two-way communication between management and the workforce ensuring policies changes and company news are clearly disseminated.
  

Compliance and Legal Affairs

• Ensure adherence to labour laws factory acts minimum wages contract labour regulations and other applicable statutes. Disciplinary committees to be formulated
  
• Ensure that the disciplinary process is being adhered to and accurate records are being maintained
  

Training and Development

• Devise a training calendar with respect to all the regulatory mandatory trainings to be conducted in the organisation.
  
• Implement succession planning and leadership programs to nurture high-potential employees for critical roles.
  

Performance Management System

• KPI Setting and Review: Define roles responsibilities target settings with an focus of improvisation of Productivity .
  
• Work with department leaders to define Key Performance Indicators for performance reviews
  
• Work with the Management HODs and Supervisors to develop productivity reports on a weekly basis to ensure optimum utilisation of manpower
  
• Appraisal Process: Oversee transparent and objective appraisal systems facilitate timely performance reviews and ensure fair reward and recognition mechanisms.
  

Payroll Operations :

• Prepare payroll input report on a bi weekly basis for seamless payroll processing with respect to overtimes advances loans recoveries adjustments SACCO HELB etc
  
• Ensure all the documentation with the required approvals are in order and submitted to the relevant spocs for transparency in the payroll operations.
  
• Submit monthly payroll reports generated through HRMS on a monthly basis like statutories variance analysis in payroll etc.
  

Occupational Safety and Health

• Regulatory Compliance Management : Ensure full adherence to all OSHA laws regulations and guidelines
  
• Documentation: Maintain records of all safety and health activities including site inspections incident reports etc
  
• Organize regular training sessions on emerging safety and health topics including fire safety first aid hazard communication and stress management.
  
• Emergency Preparedness : Develop and regularly update comprehensive emergency response plans covering fire first aid medical emergencies chemical spills etc
  
• Organize periodic emergency drills and simulations to test response readiness across all levels of staff.
  
• Prepare and submit statutory reports to the regulatory bodies as required
  
• Review and update company policies and procedures to reflect changes in OSHA regulations
  

Licensing Regulatory and ISO Compliance

• Ensure all regulatory licenses and certificates are renewed on a timely manner.
  
• Update and maintain physical as well as MIS records for all the License/ Certificate copy to be rendered to the Management when required as a Custodian.
  

Audits and Inspections:

• SPOC for all audits conducted in the organisation related to Regulatory/ Licensing/ Certification.
  
• SPOC for all OSHA related Conduct regular internal audits to assess organizational compliance. Identify and assess gaps for formulating corrective action plans.
  

Vendor Management and Collaboration

• External Stakeholders: Liaise with vendors contractors government agencies and local communities on HR-related matters including compliance welfare and recruitment.
  
• Vendor Management: Oversee performance of the outsourced services such as security housekeeping and contract labor ensuring their optimum performance through reviews of the service quality and compliance.
  

Management Reporting

• The HR Manager shall be responsible for presenting for sharing daily/ weekly reports on HR operations for to the senior Management
  
• On a monthly basis a consolidated reports shall be presented by the HR Manager to the Senior Management