Office Administrator

About Toll Group

At Toll we do more than just logistics - we move the businesses that move the world. Our 16000 team members can help solve any logistics transport or supply chain challenge big or small. We have been supporting our customers for more than 130 years. Today we support more than 20000 customers worldwide with 500 sites in 27 markets and a forwarding network spanning 150 countries. We are proudly part of Japan Post

The primary responsibilities and decisions reside in these areas:

Reception:

Where applicable act as first point of contact for all visitors clients and Toll staff from other locations . Ensuring global safety and security protocols are followed and all visitors are appropriately registered and inducted onsite

Facilities & Building Management:

Oversee office maintenance and vendor coordination for cleaning recycling IT carpark management building access cards general repairs and service for heating / cooling. Principal daily contact for building and/or landlord management.

Office Supplies:

Manage and order office supplies stationery IT equipment and consumables.

Basic financial administration:

Including the processing of building fuel utilities & other office consumables related invoices

Vehicle Management:

Ensure Toll vehicles are serviced maintained and appropriate logbooks for usage are kept current as applicable.

Case Administration: Support the Case Management and Supply Chain Teams with routine data entry email enquiries telephone calls and file management IMMICard Management :

Maintain the regional IMMICard Register ensuring compliance with contractual obligations.

Office Safety:

Custodian of Toll Policies and Procedures ensuring compliance with HSEQ policies and processes. Responsible for ensuring appropriate Fire Wardens and First Aid representatives are in place. If applicable to your region you will be required to manage the administration of the regional health insurance benefits

Administrative support to Regional Leadership:

Provide administrative support including in person attendance with local government agencies where this is required . Support the regional leadership with presentation meeting arrangements and diary management . When needed support the Regional Manager with language interpretation and support with local host country agencies.

General Duties:

You may be assigned any other general duties that have an administrative or client service function

What moves you

At Toll you can help play a vital role in delivering what matters. From food fuel medicine and rescue services we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach our 16000 people bring a passion for progress. We collaborate in friendly caring teams supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you our customers and our world further.

Are you excited about this role but are concerned you dont meet all the requirements If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll we value a diverse inclusive and authentic workplace so if youre interested in this role but your past experience doesnt align perfectly then please talk to us you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages ethnicities genders and abilities.

To find out more about us visit